Deadline: 13 October, 2020

Location: Lagos, Nigeria

The World Bank Group (WBG) is seeking to fill the role of Administrative Assistant.

The bank, with 189 member countries and more than 120 offices worldwide, works with public and private sector partners, invests in groundbreaking projects and uses data, research, and technology to develop solutions to the most urgent global challenges.

The WBG consists of five specialised institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID).

Responsibilities

• Serve as key liaison to the building Facilities Management Company, oversee their activities and ensure that established procedures for all building management, fire, life safety and security programmes are followed for periodic inspections
• Orient new staff at all levels regarding unit’s administrative operations and work guidelines
• Receive and attend to all facility related issues in an organised, communicative and transparent manner and provide status and follow-up documentation to the country manager and facilities officer
• Review all contractor invoices and recommend for payment as appropriate
• Attend to all procurement matters concerning procurement for office facilities

Requirements

• Bachelor’s degree or equivalent qualification
• Seven years, minimum, of experience in administration, financial management, facilities and procurement
• Strong project management skills, related certification a plus
• Experience in office and facilities management
• Knowledge of technology and systems
• Proficiency of latest technology relevant to assigned responsibilities
• Ability to organise, coordinate, monitor and implement tasks and projects
• Ability to establish partnership-based working relationships with internal/external clients
• Ability to research and draft quality written materials
• Ability to diplomatically communicate with clients at all levels, as well as local government authorities and contractors
• Strong interpersonal, communication and listening skills, excellent sense of client orientation, and drive for results
• Excellent spoken and written English communication skills