Apply: UNOPS Project Management Support Officer

By Development Diaries
August 2, 2021

Deadline: 11 August, 2021

Location: Nairobi, Kenya

The United Nations Office for Project Services (UNOPS) is opened applications for the role of Project Management Support Officer.

UNOPS’ mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Responsibilities

Support the compilation of lessons learnt as per defined reporting format
Contribute to the dissemination and sharing of best practices and lessons learnt for planning and knowledge building
Contribute to expertise in tools and techniques
Assist the technical services unit (TSU) manager in the preparation of the TSU business plan and propose solutions on advertising the TSU to gain more exposure in Africa for projects
Maintain all supporting project financial documents for audit and review processes
Ensure accurate data entry into UNOPS Enterprise Resource Planning (ERP) system to ensure real time tracking and asset management under the project activities
Monitor project budget and financial expenditure and all administrative procedures in line with the work plan
Process direct payments and advance requests and prepare project budget revisions
Produce financial reports, including developing financial monitoring and reporting formats as per UNOPS’ requirements
Support the project manager by monitoring budgets, preparing budget forecasts and cash flows and reporting on expense obligations to ensure that deliverables are met
Review weekly activity reports and quarterly financial reports with respect to outputs based on work plans and budget forecasts
Alert the project manager or any financial shortfalls and over-expenditures
Propose budget revision and initiate corrective action when necessary
Coordinate vendor communications, meetings, and reports as necessary
In consultation with the relevant stakeholders, assist in preparing amendments of agreements and budget revisions
Support the project manager in ensuring UNOPS’ policies and procedures, financial rules and regulations are adhered to for efficient project implementation and progress
Monitor project financials and advise the project manager accordingly
Track expenditure and take relevant action, when required, to revise budgets (realignment and amendment)
Monitor and record best practices and innovative approaches within UNOPS financial rules and regulations, and identify and show alternative options according to activity needs
Manage information flows and oversee change controls, risk registers and issue management
Maintain all supporting project financial documents for audit and review processes
Ensure management of work packages within the project as and when required
Assist the project manager in monitoring of the project quality indicators and undertake regular assurance tasks on behalf of the project manager
Supervise project assistant(s) within the team, ensuring work efficiency and quality at all times

Requirements

Bachelor’s degree in Business Administration, Finance, Logistics, Emergency Management, International Relations, or a related field
Master’s degree in Business Administration, Finance, Logistics, Emergency Management, International Relations, or a related field (desirable)
Two years, minimum, of relevant and professional experience, specifically in infrastructure-related project management support
Experience in humanitarian emergency operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management will be a plus
Two years, minimum, of experience and demonstrated knowledge of accounting and finance in the UN system
Experience in handling UN procurement, HR management and administrative rules and regulations (desirable)
Two years, minimum, of UNOPS experience
Fluency in oral and written English

To apply and for more information, click here.