Deadline: 11 November, 2021
Location: Freetown, Sierra Leone
UN Women is seeking applications from eligible applicants for the post of Programme Associate.
UN Women is the UN organisation dedicated to gender equality and the empowerment of women.
Responsibilities
- Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements
- Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances
- Coordinate the collection of information for the audit of programmes/projects and support implementation of audit recommendations
- Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management
- Review programme data from programmes/projects for the country office website
- Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers
- Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilised funds and the operational and financial close of a project
- Monitor budget preparation and the finances of programmes/projects, and prepare periodic reports
- Review financial reports
- Prepare non-PO vouchers for development projects
- Maintain internal expenditure control system and post transactions to Atlas
- Create requisitions in Atlas for development projects and register good receipts in Atlas
- Oversee all logistical, administrative and financial arrangements for organisation for meetings, workshops, events, and missions
- Oversee travel arrangements for the programme team, including travel requisitions and claims
- Prepare public information materials and briefing packets
- Liaise with high level officials on administrative issues
- Prepare and assemble briefing materials and prepare PowerPoint and other presentations, as well as contribute inputs to the materials
- Prepare cost-sharing and other agreements
- Follow up on contributions within the country office in Sierra Leone
- Organise, compile and process information from donors, country office in Sierra Leone, and programme team
- Support synthesis of lessons learnt and best practices related to programme management and finance
- Coordinate the organisation of training for the office staff and partners on programme and operations
Requirements
- Secondary school education
- Bachelor’s degree in Business Administration or Public Administration is an asset
- Seven years, minimum, of progressively responsible experience in administration or programme management/support
- Experience in working in a computer environment using multiple office software packages
- Experience in supporting a team
- Fluency in English
- Working knowledge of another official UN language will be an asset
To apply and for more information, click here.
Photo source: UN Women
