Deadline: Not specified

Location: Tanzania

Chemonics is seeking to fill the role of Regional Administrative Assistant/Bookkeeper.

Chemonics is an international development firm that reimagines global supply chains to deliver essential medicines to the right place at the right time.

Responsibilities

• Assist the Dar es Salaam-based finance and operations unit in all aspects of project administration, accounting and financial management for tasks undertaken in the regional office
• Ensure travelling consultants/Lishe Mtambuka staff from other offices are greeted upon arrival in the office and are allocated space and furnished with necessary resources
• Arrange the travel of regional staff
• Manage the physical layout of the office, monitoring the office lease agreement, equipment service contracts, and other relationships with outside vendors, supervising the regional office drivers, and assisting regional recruitments
• Collect quotations for routine office purchases and uphold Chemonics and USAID policies and procedures on procurements
• Complete data entry for accounting transactions, including reviewing payments for appropriate documentation and approvals, preparing monthly bank reconciliations, and ensuring that all required documentation for VAT refunds is received by vendors before payment of invoices
• Ensure the maintenance of proper accounting files

Requirements

• Secondary school certificate (bachelor’s degree in a relevant field preferred)
• Three years of experience in an office administration role
• Bookkeeping/accounting experience
• Experience with USAID rules and regulations regarding procurement and travel preferred
• Experience working with various types of vendors in negotiating SLAs for the provision of services
• Knowledge and understanding of accounting principles, theories, practices, and terminology preferred
• Excellent communication skills, including interpersonal skills, and should communicate satisfactorily in written and oral English
• Proficiency in using Microsoft Office applications (i.e., Excel, Word, PowerPoint) and the ability to learn to use various commercially available accounting software applications
• Strong organisational and work prioritisation skills
• Attention to detail
• Ability to work with integrity, both independently and as part of a team
• Ability to work professionally and cordially with staff, implementing and cooperating partners, and relevant NGOs and government agencies, often under demanding or busy circumstances
• Demonstrated leadership, versatility, and integrity

To apply and for more information, click here.

Photo source: Chemonics