Deadline: 09 August, 2021
Location: Damaturu, Nigeria
The World Food Programme (WFP) is seeking to fill the role of Business Support Assistant.
WFP works to ensure the most vulnerable populations, especially women and children, can access the nutritious food they need.
Responsibilities
- Gather information with clear direction to support the drafting of documents and prepare reports by other staff
- Respond to queries and escalate, where appropriate, in order to provide a timely and accurate service to clients
- Support processing and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources
- Provide revision and proofreading services for standard documents, to contribute to the development of accurate documentation
- Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function
- Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work
- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems
- Provide guidance on routine business support methods and practices to junior colleagues, ensuring services are delivered consistently and to the required standards
- Work with a variety of individuals, taking on feedback, where appropriate, to assist in business support delivery for staff
Requirements
- Secondary school education (post-secondary school certificate in the related functional area is desirable)
- Four years, minimum, of progressively responsible work experience in general administrative work and logistics and supply chain
- Experience in using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock
- Experience in analysing data (on commodities, funds, etc.) and drafting reports
- Experience in measuring service providers’ performance against set KPIs
- Experience in assisting the preparation of contract documentation
- Experience in providing technical business support in corporate systems
- Proficiency in the use of office equipment and computer software packages such as Microsoft Word
- Knowledge of work routines and methods in order to complete processes under minimal supervision
- Ability to use tact and courtesy to give and receive information to a wide range of individuals
- Ability to identify data discrepancies and rectify problems requiring attention
- Spoken and written English fluency and basic understanding of the local language (Hausa/Kanuri)
To apply and for more information, click here.
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