Deadline: 01 August, 2021
Location: Addis Ababa, Ethiopia
The United Nations Office for Project Services (UNOPS) is seeking applications from eligible applicants for the post of Procurement and Logistics Officer.
UNOPS’ mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.
Responsibilities
- Timely and duly prepare procurement plans for the office and projects and ensure monitoring of implementation
- Prepare tender documents such as RFQ, ITB or RFP and other instruments related to market research or market survey such as RFI and EOI
- Prepare quotations
- Prepare pro forma invoice and contract documents prior to submission for signature to the relevant procurement authority
- Ensure full compliance to the financial regulations and rules of UNOPS and its procurement manual
- Prepare weekly requisition status reports, providing the most updated information about the status of each requisition
- Perform such other duties and responsibilities germane or analogous to the functions of a procurement officer
- Render advice to other UNOPS personnel on a range of procurement issues in relation to the cases under review
- Provide guidance to procurement personnel and project personnel on matters relating to UNOPS’ procurement manual, UN web buy, UN procurement market place, etc
- Represent procurement department in meetings and such other discussions where procurement matters are relevant
- Monitor the progress of shipments for UNOPS and its clients and coordinate the delivery of the same at the client’s delivery places
- Travel to the regions within Ethiopia in support of any programme issues that require additional support services
- Establish effective relations with the different project managers in a proactive manner
- Contribute in management of procurement contracts
- Ensure implementation of the internal control system which ensures that purchase orders are duly prepared and dispatched.
- Assist in planning, designing and implementation of appropriate logistics systems, including warehousing and in-country transport capacity
- Raise logistics bottlenecks
- Coordinate with logistics cluster, and ensure UNOPS interest and supplies are given appropriate priority
- Identify, register and follow procurement project risks and escalate them when ever necessary
- Facilitate and follow-up timely clearance, delivery and handover of goods and consignments to partners
- Assist in organising training for the operation/project staff on procurement
- Assist in preparation and synthesis of lessons learnt and best practices in procurement
Requirements
- Master’s degree or equivalent in Purchasing and Supply Chain Management, Management and Business/Public Administration, or a related field
- First university degree with qualifying experience may be accepted in lieu of advanced university degree
- CIPS and/or other procurement practitioner certification will be a plus
- Two years, minimum, of relevant experience for master’s degree or four years pf relevant experience for first-level degree at the national or international level in procurement management
- UN experience and working knowledge of the ERP system is an advantage
- Experience in procuring high-value requirements (experience in establishing long-term supply contracts will be a plus)
- Fluency in written and oral English
- Knowledge of other UN working language
To apply and for more information, click here.
Photo source: UNCTAD