Deadline: 29 August, 2020
Location: Freetown, Sierra Leone
Food and Agriculture Organisation (FAO) is seeking applications from eligible applicants for the post of National Administrative Assistant.
The FAO is a specialised agency of the United Nations that leads international efforts to defeat hunger.
Responsibilities
- Assist the ECTAD national operations officer, particularly the AMR project, in the smooth administrative, logistic and financial implementation of ECTAD programme activities
- Maintain the document filing system, both in hard and electronic copy, type correspondence and documents, receive and screen correspondence, attach necessary background information and maintain records of the communications
- Assist in the preparation of project monthly cash account by recording receipts and verifying invoices
- Disbursement (ledgers, cash books, vouchers, electronic spreadsheet, etc) and reconciling data for recurring or special reports
- Provide monthly financial reports/briefs on the current project budget and expenditures in the country
- Assist with the drafting and editing of project briefs, progress reports and other information products
- Assist the ECTAD country team in the development and updating of programme work plans
- Assist in the procurement of supplies and equipment (including assistance for the customs clearance), provide inventory controls and be responsible for the reception, storage, safekeeping, proper use, and transportation of equipment and supplies procured
- Supervise and update the project’s office inventory, supply, and equipment
- Ensure the supply of material/equipment for the ECTAD office such as stationery, transportation
- Maintain detailed records of budget estimates, obligations and available balances
- Record receipts and disbursements (ledgers, cash books, vouchers, etc.)
- Assist the organisation of workshops, meetings and training courses including booking of hosting facilities/venues, travel, transportation, translation, etc
- Support the administration of personnel and equipment
Requirements
- University degree in Administration or a related field
- Three years, minimum, of relevant experience in project administration or programme support service and office management
- Experience in use of computers and MS Office applications (MS Word, Excel etc.)
- Experience in handling of web-based management systems
- Knowledge of UN administrative, operational and financial procedures is an asset
- Working knowledge of English (written and spoken)
- Nationality of Sierra Leone
To apply and for more information, click here.
Photo source: IBM Research