Deadline: 26 April, 2022

Location: Nairobi, Kenya

The United Nations Office for Project Services (UNOPS) is seeking applications from eligible applicants for the post of Project Management Support Associate.

UNOPS’ mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Responsibilities

• Provide substantive inputs to assist the senior project manager in the preparation of project reports and documents
• Maintain records of project files and other supporting documents on the shared drive as per the organisation guideline for record keeping
• Enter data in oneUNOPS project
• Record logs and upload relevant information on oneUNOPS
• Support in the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plans
• Take minutes of regular team meeting and follow up on action points
• Support the project management support officer in ensuring UNOPS policies and procedures, financial rules and regulations (FRR) are adhered to for efficient project implementation and progress
• Maintain project tracking sheet  and alert the project management support officer on project end date and reporting requirements of projects
• Monitor and record best practices and innovative approaches within UNOPS FR and R; and identify and show alternative options
• In consultation with relevant stakeholders, assist in preparing amendments of agreements and budget revisions when applicable
• Facilitate information flows and support in managing risk registers and issues
• Support the documentation of lessons learnt and best practices
• Assist the project planning process
• Prepare draft and client project agreements as per the input received from procurement team
• Follow up with partners on project agreement signing, information required for project closure and fund transfer requests
• Manage and support in organising project planning meetings, project board meetings and partner’s capacity-building training
• In consultation with the project management support officer, prepare amendments for project agreements and budget revisions when applicable
• Support development and maintenance of oneUNOPS-based management information systems to ensure real time tracking and asset management of multiple donor activities
• Coordinate with the internal procurement and logistic team on all transport, inventory and procurement issues
• Manage the travel plan of the project, manage travel booking, and coordinate with administrative team for DSA and other related requirements for travel
• Support the compilation of lessons learnt
• Contribute to the dissemination and sharing of best practices and lessons learnt for planning and knowledge building
• Support and ensure local capacities are built at every level and opportunity for project support
• Maintain records of project files and activity reports in hard and soft copy

Requirements

• Secondary school education with six years of experience
• Diploma in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant disciplines with four years of relevant professional experience may be considered
• Bachelor’s degree in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant areas with two years of relevant professional experience will be accepted
• Master’s degree with relevant disciplines will be an asset
• Six years, minimum, of relevant work experience in the areas of project management support with focus on monitoring, recording, reporting, and coordination in a national or international organisation
• Experience and demonstrated knowledge of UN rules and procedures in project management, procurement, finance, HR management and administrative rules and regulations will be an advantage
• Experience/knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset
• Ability to meet tight deadlines and work independently without supervision is an asset
• Fluency in written, reading and spoken English

To apply and for more information, click here.

Photo source: UN Women