Apply: AfDB Senior Accounts Assistant

By Development Diaries
September 18, 2020

Deadline: 15 October, 2020

Location: Abidjan, Ivory Coast

African Development Bank (AfDB) is seeking to fill the role of Senior Accounts Assistant.

AfDB’s mission is to spur sustainable economic development and social progress in its regional member countries (RMCs).

Responsibilities

Manage the processing of payments to consultants and suppliers under the capital and administrative budget of the bank and from bilateral sources/Trust Funds
Review project agreement to ascertain all compliance requirements
Analyse and determine the appropriateness of grantee’s requests for disbursements and the supporting documentation
Determine whether grantee’s requests should be approved, reduced or rejected in accordance with AfDB’s policies and procedures
Review and recommend changes to the Trust Fund management system, policies and procedures to promote timeliness, accuracy and efficiency in processing while maintaining appropriate internal controls
Draft clear and concise correspondence to task managers and/or operational staff on disbursement- related issues
Facilitate fund transfers to sub-grantees in accordance with the work plan and budget allocation
Ensure that trust fund and grant agreements, correspondence and other related transactions are maintained in the appropriate file
Respond to questions from task team leaders, mid suppliers on payments, balances, and application status
Cooperate with concerned departments and stakeholders to resolve disbursement issues promptly
Monitor grantee’s utilisation of special account funds, ensuring that the funds are properly accounted for and used in accordance with AfDB procedures
Contribute to improving the efficiency of grant and TF disbursement operations by ensuring that records and reports are properly maintained and updated at all times
Prepare and dispatch month end disbursement reports to task manager/cost centre manager or/to FIRM department for information and to enable them to update their records accordingly
Participate in reviewing the grant agreement to ensure that disbursement arrangements are compliant with AfDB disbursement policies
Participate in departmental/divisional task forces
Identify issues relating to disbursement policies, procedures and guidelines and recommend actions or enhancements
Follow up the advances made from the trust fund and process justifications timely
Provide support and facilitate all internal and external audits related to the project funds
Review, research, verify and timely reconcile a variety of financial data and reports, ensuring accuracy and conformance with rules and regulations
Any other ad hoc assignment as may be required

Requirements

Bachelor’s degree, minimum, or its equivalence in Accounting, Finance or Audit
A postgraduate qualification in Finance, Audit or accounting will be an advantage
Six years, minimum, of experience in accounting, and experience in audit or accounting firm is an advantage
Analytical skills and ability to work with detail and convey accurate information
Accounting payable skills
Strong communication skills and a commitment to search for and produce innovative and creative new approaches to activities
Up-to-date knowledge and detailed understanding of current changes and required skills
Ability to apply business knowledge to the resolution of problems and identify solutions to the benefit of the client (internal and external) and the organisation
Strong client orientation and ability to work in a team and develop strong relations
Strong verbal and written communication skills in English or French
Excellent computer skills including proficiency in SAP (SAP travel, MM, TFMS, and FI) as well as Microsoft Word, Microsoft Excel and Microsoft Access