Apply: Oxfam Business Support Manager

By Gift Ejeh Ojima
August 20, 2024

Deadline: 27 August, 2024

Location: Abuja, Nigeria

Oxfam Novib Nigeria is seeking to fill the position of Business Support Manager.

Oxfam is a global movement of people working together to end the injustice of poverty.

Responsibilities

Lead business intelligence activities, performing proactive monitoring and analysis to drive strategic business decisions and continuous improvement activities
Support the development of key performance indicators (KPIs) and action planning to meet targets
Understand the key drivers/scenarios that impact performance
Analyse the impact of different financing strategies on programmes
Monitor and perform high level portfolio analysis of budget vs actual (BVA)
Ensure financial sustainability of programmes and work in the country
Respond to information requests from the executing and partner affiliates and the West Africa regional platform and be the main contact point for information for all on matters to do with programme support
Take prompt and definite action on non-compliance with policy and practice
Lead the annual operational planning and implementation (COP)
Advise and monitor other teams/managers on the interpretation and implementation of the full range of Oxfam’s business policies and procedures, ensuring consistency and fairness in application, in accordance with Oxfam policy and local legislative requirements
Oversee the design and management of regular performance assessments and reviews of partner organisations, to ensure that the capacity building programme is delivering agreed results, making necessary adjustments as circumstances change
Participate in the development and implementation of organisational strategy
Provide high quality management reports as required and deliver all statutory and financial reports within required deadlines
Lead the annual and periodical financial planning, budgeting, forecasting, and reporting processes to ensure efficiency and compliance with all organisational standards of management and accountability
Monitor grants and ensure compliance with all donor reporting requirements, including proposals, budgets and donor reporting liaising with donors and partner organisations
Provide strategic financial counsel to the country director and country management team, ensuring accurate and timely financial information
Provide direct support to programme managers and/or budget holders on all matters of finance, specifically budget preparation, monitoring, control, and reporting with a view to ensuring good financial standards is met
Design and influence adoption by the finance team of tools for management information and reporting purposes
Assume a strategic overview of financial management systems across all programme/projects, taking note of changing external and internal environment in financial and economic conditions
Support the supply and logistics manager in design and implementation of effective supply chain and logistics management strategies working with the country director with respect to identifying required interventions, and the resolution of attendant issues
Work with the supply and logistics manager to manage costs and ensure that budgets are not eroded through unwarranted procurement expenses
Support the team to embed organisational systems, standards and structures into logistics and procurement functions, including strategic advice, clarity on policy, procedures and ways of working
Exercise approval and signature authority within defined limits for all purchases and contract agreements and subject to appropriate approvals
Coordinate proposal development, particularly with respect to innovative resource planning and budgeting and realistic estimates related to logistics requirements for support and other costing for support functions
Exercise cost efficiency through ensuring framework agreements are in place, and be part of the procurement committee
Support the development of key strategies with a focus on ensuring sufficient capacity and support in business operations
Proactively address the interface within Finance, IT and Logistics teams, ensure they operate effectively and provide support to programmes on cost effectiveness, efficiency and compliance with organisational standards of management and accountability
Support a culture of continuous professional improvement in business, support identifying key gaps and training opportunities for staff
Ensure that the transformation agenda in the country and its action plan is effectively implemented, ensuring guidance and adequate support
Promote and shape the One Oxfam culture by facilitating spaces of participation and contribution across the various programmes and support functions
Support local partner capacity building in financial planning, management and reporting, supply and logistics, IT
Development of customer service attitude within the finance, logistics, IT and administration areas of work, with the intent of developing integrated teamwork within the remit of this role
Stay abreast of changing organisational and external situational circumstances which may impact both the business services team and the wider organisation and proactively develop suggestions for addressing them and/or incorporating relevant information into Oxfam’s ideas and approaches
Be actively involved in and being aware of all organisational issues, so as to proactively identify potential problems and concerns and deliver quick, practical, business focused solutions

Requirements

Master’s degree in accounting, Business Administration, Economics or closely related field
10 years, minimum, of ‘hands-on’ working experience in providing a whole range of financial services within a structured organisation, five years of which must be at strategic level in an INGO programme work, including field experience and/or with institutional donors
Experience managing programme budgets of over €5 million and reporting to relevant donors
Good leadership skills, experience of working in a supervisory position with a team structure
Excellent interpersonal skills, able to work as part of a dispersed, multi-disciplined multicultural team
Fluency in English (both verbally and in writing)
Commitment to Oxfam’s overall aims and policies of promoting women’s rights and the interest of marginalised people in all aspects of Oxfam’s work

To apply and for more information, click here.