Deadline: 28 August, 2021

Location: Goma, Democratic Republic of the Congo

United Nations International Children’s Emergency Fund (UNICEF) has opened applications for the role of Procurement Assistant.

Across 190 countries and territories, UNICEF works for every child, everywhere, every day, building a better world for everyone.

Responsibilities

• Contribute to the development of the annual supply plan
• Perform data review and analysis for categorical purchasing management and assist in the development of sourcing strategies
• Support market research in areas relevant to UNICEF and help gather evidence on the best approaches to sustainable procurement and best value for money
• Support product innovation initiatives and market development for specific categories of supplies and services by providing relevant data
• Liaise with colleagues in programme sections to plan procurement and contracting initiatives, support the development of specifications, relevant terms of reference, and delivery schedules
• Based on lessons learnt, contribute best practices to strengthening the supply chain
• Prepare the necessary documentation for the launch of calls for tenders for the establishment of long-term agreements (LTA)
• Revise the purchase requisitions according to the principles and rules of the current purchasing procedures manual
• Prepare and process requests for quotes, invitation to tender and calls for proposals at the request of the supervisor
• Help with the opening of tenders and the technical-commercial evaluation
• Conduct requests for clarifications from suppliers
• Regularly monitor dashboard reports and coordinate actions to be taken on time to support programme execution
• Regularly extract status reports from existing LTAs, contracts/purchase orders and take the necessary actions in coordination with the various programmes concerned
• Regularly conduct local market assessments to identify potential suppliers for the purchase of goods and services at competitive prices
• Support the logistics component of the procurement plan, including advice on constraints and different delivery mechanisms
• Track storage costs
• Evaluate budgetary needs for various services and ensure budgeting with colleagues from programme sections
• Liaise with fellow procurement and colleagues in respective programme sections, use procurement dashboards to ensure pipeline oversight and the establishment of appropriate logistics capacity
• Monitor the progress of overseas and/or regional purchases and take measures to ensure the timely clearance of supplies and materials entering the country
• Research, collect data and perform analysis, produce reports and ensure the accuracy of information in government administrations
• Liaise with internal and external stakeholders to support the management of logistics operations and contribute to efficient service delivery
• Maintain and process documentation for performing logistics operations, and take appropriate action to resolve operational issues
• In accordance with UNICEF rules and procedures, assess storage capacity, including facilities, equipment conditions, labour and processes
• Suggest corrective measures to the supervisor
• Evaluate new warehouses as needed
• As needed, assist in the implementation of new warehouse infrastructure which may include the installation and assembly of temporary warehouse structures
• Ensure that accurate and complete accounting, reporting and internal control systems are in place and that relevant records are kept
• Assess the availability of space and prepare storage plans to ensure proper storage and optimise the use of space
• Supervise the receipt of shipments and the dispatch of supplies
• Prepare inventory reports
• Monitor inventory to track trends and reflect inventory status from source to recipient
• Perform regular physical counting of stocks in the warehouse
• Prepare documentation for product disposal through the Real Property Investigation Board (PSB)
• Track supplies according to their expiration date
• Perform all other tasks requested by the supervisor

Requirements

• High school diploma, preferably supplemented with technical or academic courses related to Supply Chain, Business Administration, Contract Law, Commerce, or a relevant technical field
• Five years, minimum, of relevant work experience in supply chain management or in a business context
• Ability to work in an international and multicultural environment
• Good computer skills and ability to use account management software
• Mastery of basic management software (Windows, Excel, Word)
• Fluency in French and some knowledge of English for work

To apply and for more information, click here.

Photo source: Simon Berry