Deadline: 10 September, 2023

Location: Tripoli, Libya

The International Organisation for Migration (IOM) has announced a vacancy for the role of Supply Chain Officer.

Established in 1951, IOM is a related organisation of the United Nations that works closely with governmental, intergovernmental and non-governmental partners in promoting humane and orderly migration for the benefit of all.

Responsibilities

• Conduct logistics capacity assessment and market research to keep decision-makers abreast with local market trends and developments
• Analyse statistical data and market reports on the commodity situation, production patterns, and availability of goods and services
• Coordinate and monitor all supply chain management-related tasks and activities, including planning, budgeting, scheduling and provision of goods and services needed by the country office
• Prepare regular progress reports, statistical information, and briefing notes, as required
• Contribute to the management of the supply chain activities in the country office, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facility management, logistics information management and reporting, and provide support, guidance, and training to the relevant staff with respect to the related policies, rules and regulations
• Identify supply chain bottlenecks (value stream mapping) and propose the optimisation of the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner
• Contribute to the review of the procurement requests, identify service providers, and evaluate information regarding vendors’ performance in terms of quality, prices, and timely delivery of goods/services; and maintain a pool of qualified vendors
• Solicit bids, quotations, and tender documents, oversee the bidding process and provide support for executing the procurement transactions, analyse the offers, assuring conformity to specified requirements
• Conduct appraisals, select suppliers, and confirm terms of payment
• Prepare purchase orders and ensure receiving authorisation in line with the country office’s delegation of authority matrix
• Liaise with the programme management and provide technical support in preparing and issuance of ‘Call for Proposals’ and bidding documents for the tendering processes of the programmes/projects
• Ensure bidding processes are conducted fairly, transparently, and in accordance with the existing procurement rules and regulations
• In coordination with relevant parties, ensure timely submission of asset, procurement, and other reports within the country office, regional office, and relevant headquarters departments, as appropriate
• Contribute to the establishment and management of robust appropriate internal control mechanisms for supply chain management process to safeguard the organisation’s assets and prevent fraud, while ensuring that country-specific administrative procedures are in place and followed in accordance with the organisation’s rules and regulations
• Support and monitor the maintenance and repair of office facilities, including preventive maintenance
• Contribute to the establishment of maintenance agreements with competent service providers when it is feasible and determined to be cost-effective
• Provide training and guidance while monitoring, evaluating and supporting professional and career development
• Participate and engage actively in the UN interagency meetings and forums related to supply chain management
• Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives
• Perform such other duties as may be assigned

Requirements

• Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in any of the above fields with four years of relevant professional experience.
• Experience in managing diverse procurement and logistics operations
• Demonstrated experience in training and supervising teams of co-workers, and managing vendors and suppliers
• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics
• Excellent level of computer literacy and good knowledge of SAP will be a plus

To apply and for more information, click here.

Photo source: IOM