Deadline: 16 July, 2020

Location: Abidjan, Ivory Coast

The African Development Bank (AfDB) is seeking applications from eligible applicants for the post of Planning and Administrative Officer.

Established in 1964, the AfDB is the premier pan-African development institution, promoting economic growth and social progress across the continent. The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

Responsibilities

• Liaise with the SNFI department’s front office and divisions with a view to gathering information about the annual work programmes and prepare accordingly the department’s administrative budget
• Provide administrative support, including preparation of administrative and budget forms and processing of requests in SAP
• Liaise with the SNVP Budget Coordinator on a continuous basis to anticipate on budget issues
• Identify and initiate measures for mobilisation of additional resources
• Work with the divisions managers to ensure proper programming and timely implementation of SNFI work programme
• Provide administrative assistance to PL and GS staff in logistical arrangements for the planning of activities, including support to the recruitment of consultants and preparation and execution of training activities, in accordance with budget provisions
• Advise management in a timely manner to ensure maximisation of departmental resource allocation
• Release regular updates of work programme and budget utilisation levels based on the processing schedule
• Prepare informative annual activity reports, monthly KPls reports, monthly budget execution reports, and ad hoc reports
• Assist staff in logistical arrangements for training activities while ensuring compliance with budget execution process
• Participate in bank missions where necessary
• Manage the P-Card allocated to SNFI department
• Manage the process for the recruitment and use of consultants, and payments of fees for services
• Manage the recruitment of short-term staff and all related administrative activities to ensure proper STS contract management

Requirements

• Hold at least a master’s degree or its equivalent in Business Finance, Accounting, Business Administration, Human Resources, Office Management, or any other related discipline combined with relevant experience
• Fours years, minimum, of experience in related fields
• Good knowledge of the international development institutions’ budget management policies, guidelines, procedures, and strong ability to interpret institutional related policies, guidelines and procedures
• Proven knowledge of AfDB’s procurement rules and procedures for the recruitment of consultants
• Solid background on budget process and financial reporting
• Experience in international organisations is an asset
• Good organisational and planning skills
• Strong customer service skills, ability to multitask, attention to detail and ability to work with a diverse workforce
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language
• Skilled in using Microsoft Office applications (Word, Excel, PowerPoint)

To apply and for more information, click here.

Photo source: Rwanda Government