Deadline: 26 April, 2024
Location: Nairobi, Kenya
Médecins Sans Frontières (MSF) is seeking applications from eligible applicants for the role of Order Processing Officer.
MSF, also known as Doctors Without Borders, is a humanitarian medical non-governmental organisation of French origin best known for its projects in conflict zones and in countries affected by endemic diseases.
Responsibilities
- First point of contact for all communication relating to order requests received from projects/coordination
- Follow up on orders sent by projects and coordination (sourcing from procurement or warehouse)
- Encode all international purchase orders
- Manage product codes on behalf of projects and coordination
- Develop and maintain a good working relationship with the supply responsible for projects and coordination through regular and proactive communication
- Assist and support the supply responsible for projects and coordination on order preparation and management
- Be in constant communication with SKID warehouse and procurement teams to follow up on advancement of orders (picking, purchasing, reception, dispatch)
- File and archive essential documents on SharePoint as well as physical files as per MSF policies
- Keep all orders up-to-date in the ERP used by SKID (UniField) with relevant information such as dates and locations
- Report directly any issue, delay or bottleneck related to orders to supervisor
- Prepare and share weekly reports detailing situations of each order
- Perform delegated tasks according to activity and as specified in job description
Requirements
- Minimum of diploma in Supply/Logistics Management
- Two years, minimum, of experience in supply chain management and the organisation of supply administration and procedures
- Proven understanding of MSF supply processes (desirable)
- Computer literacy
- Excellent communication skills
- Excellent organisation skills
- Service-oriented
- Teamwork, cooperation
- Results and quality orientation
- Multi-tasking
- Flexibility
- Stress management
To apply and for more information, click here.
Photo source: MSF
