Deadline: Ongoing
Location: Kampala, Uganda
The Family Health International (FHI 360) is seeking to fill the role of Finance and Administration Director.
FHI 360 builds local capacity for the delivery of sustainable, high-quality, comprehensive HIV/AIDS prevention, treatment, care and support services.
Responsibilities
- Ensure application of documented policies and procedures for finance and all core operations functions to ensure efficient, effective support and compliance across the project
- Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development
- Develop, coordinate and implement plans for the control, monitoring and reporting of financial operations to include controllership, treasury and budgets (workplan budgets, operating budgets and overall project budget)
- Ensure all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination
- Provide guidance and ensure overall supervision of the project finance, grants, administration/operations (procurement, transport, ICT, inventory, safety and security, stores/warehousing) and sub-award teams
- Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR and administrative procedures
- Monitor the security situation and oversee implementation of security measures, including appropriate reporting
- Ensure timely dissemination and training on new initiatives/guidelines and policies and monitoring of implementation
- Ensure project offices are effectively managed, and that project staff have access to adequate transport, procurement, ICT, administrative and safety and security management support
- Oversee the timely review, approval and submission of all internal financial reporting requirements, including monthly field reports to ESARO
- Review the finance policies and procedures to ensure efficiency and effectiveness
- Direct timely and accurate preparation and approval of all donor financial reports in respect to accounting, legal and contractual requirements
- Establish and maintain professional banking relations, and plan and monitor weekly cash needs, ensuring cash flow requirements of the project are met for smooth implementation of project activities
- Provide the project management team with monthly financial reports including overall project budget status (budget pipeline tracker), workplan budget status, ensuring potential issues are identified and addressed
- Work closely with senior management to develop and monitor annual workplan budgets, operating budgets and budget updates
- Perform final financial reviews of budgets prior to approval by regional office and submission to funder
- Perform internal audits and reviews of systems and processes, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices
- Work with project management to develop and implement strong systems of internal controls to mitigate risk with a strong control environment
Requirements
- Master’s degree or its international equivalent
- ACCA or CPA full qualification, or a graduate degree in Finance Management, Accounting, or a related field
- Ten years, minimum, of relevant experience in managing donor-funded projects
- Deep knowledge and work experience in application of USAID financial management rules and regulations
- Diverse background in operations, with strong understanding of finance, administration, supply chain/procurement, human resources, information communication technology (ICT), and other project management processes
- Significant experience in building, managing and maintaining systems for financial monitoring, budget systems, and internal controls
- Experience in managing and monitoring sub-awards
- Excellent oral and written communication skills
- Fluency in English
- Demonstrated strong analytical, interpersonal and multi-tasking skills
- Excellent leadership skills and demonstrated ability to manage and work effectively in team situations
- Proven ability to prepare budgets, contract/sub-contracts and donor financial reports
- Demonstrated capacity and experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues
- Ability to travel regularly to programme locations
- Excellent Microsoft Office and accounting software – such as Serenic, Costpoint and Internet – skills
To apply and for more information, click here.
Photo source: Afya Uzazi Programme
