Deadline: Ongoing
Location: Borno, Nigeria
The Family Health International (FHI 360) is seeking to fill the role of Assistant Technical Officer, Pharmacy.
FHI 360 delivers sustainable, high-quality, comprehensive HIV/AIDS prevention, treatment, care and support services.
Responsibilities
- Provide administrative support including calendar management, scheduling, and managing expenses
- Attend project meetings and prepare pre-meeting and post-meeting notes and memos
- Plan for project-related meetings by booking conference rooms, ordering catering, preparing materials, etc
- Support logistical arrangements for events, conferences, and workshops, including invitations, and procurement of materials, supplies, refreshments, etc
- Support departments, practices and/or projects to manage electronic files and/or review to ensure completion
- Provide communication support
- Take meeting notes and maintain project files
- Maintain filing system of sub-award documents
- Support travel activities for staff and consultants including preparation of expense authorisation, obtaining client travel approval, working with travel department to obtain air tickets and advances, and supporting travel expense reporting when required
- Assist in the collection of information for use in reports
- Maintain distribution list for project reports
- Send reminders to keep team on track with reporting deadlines
- Serve as a backup to others at same level
- Set up document management site (file share sites)
- Maintain, copy, and coordinate storage and archiving of files
- Assist in technical data collection, review and basic analysis
- Provide basic technical support in the development and dissemination of tools, materials, reports, papers, and intervention for projects
- Provide technical administrative support to work plan preparation and finalisation
- Post job descriptions
- Arrange interviews
- Set up technology for meetings
- Troubleshoot equipment issues
- Keep and update list of contacts
- Receive invoices in financial system of record, compile payment packages, obtain approvals and submit for processing
- Compile consultant agreement packages, obtain approvals, and upload in financial system of record
- Provide point-of-contact support for project staff such as processing reimbursement requests and invoices
Requirements
- Two years of relevant administrative experience supporting projects and/or a technical practice area
- Experience in a non-governmental organisation (NGO) preferred
- Experience using Microsoft Office applications preferred
- Articulate, professional and able to communicate in a clear, positive manner with clients and staff
- Ability to read, write and speak fluent English
- Fluency in host country language
- Basic knowledge of concepts, practices and procedures with project design
- Strong oral and written communication skills
To apply and for more information, click here.
Photo source: IAEA Imagebank
