Apply: FAO National Professional Officer

By Development Diaries
March 14, 2022

Deadline: 02 April, 2022

Location: Addis Ababa, Ethiopia

Food and Agriculture Organisation (FAO) is seeking applications from eligible applicants for the post of National Professional Officer (Administration).

FAO is a specialised agency of the United Nations that leads international efforts to defeat hunger.

Responsibilities

Plan, organise, and coordinate the office’s administrative services
Provide administrative support in the implementation of FAO collaborative programmes and ensure periodic monitoring of their implementation
Plan and implement procedures, norms and systems, in compliance with existing policies, for a full range of administration-related processes
Manage and supervise the administrative team
Review and analyse data from a wide variety of sources, including FAO’s corporate systems and database
Prepare reports, financial and budgetary estimates for projects
Plan and organise the application, control and accounting of approved budgetary allocations by projects and programmes
Prepare special reports for budget preparation, audits, and other requests
Review accounts, processes payments in accordance with established rules and liaise with local banks and financial institutions
Oversee the financial and administrative correspondence and filing system of the office
Monitor the receipt of government contributions and ensure that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained
Ensure the compliance with the organisation’s security guidelines
Lead the implementation of streamlining of internal administrative procedures and liaise with other UN offices for common best practices
Participate as FAO focal point in the relevant UN operations management team working groups to ensure timely and quality implementation of the business operations strategy for Ethiopia
Manage the office vehicles and ensure efficient organisation of transports;
Ensure that designated drivers adhere to standard operating procedures, and monitor fuel consumption and vehicle tracking system
Coordinate the management of the office’s premises, the allocation of space and the provision of services for the renovation and the maintenance of the premises
Coordinate support to the recruitment process of all categories of personnel, and prepare offers/terms of employment, providing advice and support on employment conditions, as needed
Manage all travel-related financial documents to verify propriety and accuracy for substantive correctness and system acceptability
Adjust and reconcile accounts and review computer-produced tabulations for the correctness of input
Coordinate the development and delivery of a range of staff development and training programmes

Requirements

Advanced university degree in a field related to business or public administration
Two years of relevant experience in office management, administration, human resources
Experience in management and administration
Knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures
Working knowledge (level C) of English
Working knowledge of the local language (if not English, French, Spanish, Arabic, Russian or Chinese)
Nationality of Ethiopia

To apply and for more information, click here.