Deadline: 02 April, 2022
Location: Addis Ababa, Ethiopia
Food and Agriculture Organisation (FAO) is seeking applications from eligible applicants for the post of National Professional Officer (Administration).
FAO is a specialised agency of the United Nations that leads international efforts to defeat hunger.
Responsibilities
- Plan, organise, and coordinate the office’s administrative services
- Provide administrative support in the implementation of FAO collaborative programmes and ensure periodic monitoring of their implementation
- Plan and implement procedures, norms and systems, in compliance with existing policies, for a full range of administration-related processes
- Manage and supervise the administrative team
- Review and analyse data from a wide variety of sources, including FAO’s corporate systems and database
- Prepare reports, financial and budgetary estimates for projects
- Plan and organise the application, control and accounting of approved budgetary allocations by projects and programmes
- Prepare special reports for budget preparation, audits, and other requests
- Review accounts, processes payments in accordance with established rules and liaise with local banks and financial institutions
- Oversee the financial and administrative correspondence and filing system of the office
- Monitor the receipt of government contributions and ensure that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained
- Ensure the compliance with the organisation’s security guidelines
- Lead the implementation of streamlining of internal administrative procedures and liaise with other UN offices for common best practices
- Participate as FAO focal point in the relevant UN operations management team working groups to ensure timely and quality implementation of the business operations strategy for Ethiopia
- Manage the office vehicles and ensure efficient organisation of transports;
- Ensure that designated drivers adhere to standard operating procedures, and monitor fuel consumption and vehicle tracking system
- Coordinate the management of the office’s premises, the allocation of space and the provision of services for the renovation and the maintenance of the premises
- Coordinate support to the recruitment process of all categories of personnel, and prepare offers/terms of employment, providing advice and support on employment conditions, as needed
- Manage all travel-related financial documents to verify propriety and accuracy for substantive correctness and system acceptability
- Adjust and reconcile accounts and review computer-produced tabulations for the correctness of input
- Coordinate the development and delivery of a range of staff development and training programmes
Requirements
- Advanced university degree in a field related to business or public administration
- Two years of relevant experience in office management, administration, human resources
- Experience in management and administration
- Knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures
- Working knowledge (level C) of English
- Working knowledge of the local language (if not English, French, Spanish, Arabic, Russian or Chinese)
- Nationality of Ethiopia
To apply and for more information, click here.
Photo source: FAOAmericas
