Deadline: 04 December, 2023

Location: Abuja, Nigeria

The World Bank is seeking to fill the position of Administrative Officer.

The World Bank is one of the largest sources of funding and knowledge for developing countries; it is a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development.

Responsibilities 

• Oversee the day-to-day operations of the outsourced administrative services for the office
• Ensure efficient, smooth, and consistent internal administration environment in the office by assisting and advising staff regarding the office’s administrative policies/procedures i.e., leave administration, time recording system, travel, etc
• Ensure internal comfort of staff and visitors at the workplace premises
• Supervision of the country office mail/pouch room, mail courier services and office stationery supplies
• Propose and implement automation of mail room services and pouch shipment workflow for the Nigeria office and integrate the eService system with the country office pouch service system, car hire service requisitions, business card order and supply of stationery
• Participate in the regional office management team by providing advice and guidance on all administrative-related matters in the office
• Be part of the country office emergency response team to guide and advise on administrative matters during emergencies
• Implement the telephone and telecommunications policy, including chargeback processes
• Build and maintain good working relationships among internal and external clients of the bank and administration unit
• Implement the bank’s and the region’s administrative policies, such as travel policy; manage programmes to achieve policy compliance, as well as balance of cost efficiency and business needs being met
• Responsible for archived records management and document storage as per the bank’s policies and procedures, including the disposal process/incineration
• Interact and provide administrative advice and other support to other World Bank offices in the sub-region as needed from time to time
• Develop annual administrative capital and operating expenditure plans and budgets, and carry out periodic variance analyses
• Champion the implementation and use of the accounts payable procurement, material, and logistics SAP modules, ensuring uptake and institutionalisation within the bank and gaining all necessary operational efficiencies
• Implement a bank-wide physical asset tracking and management system in accordance with the bank’s policies and procedures
• Ensure all bank assets and vehicles are well maintained and kept in good operating condition
• Coordinate asset disposal processes
• Put in place and maintain adequate insurance cover to protect the bank and bank assets against all sorts of operating risks
• Implement an office-wide and centralised store management system for the bank’s supplies and consumables
• Oversee the management of the bank’s reception (front desk) and call centre activities
• Implement an office-wide and professional meeting room reservation and management system

Requirements

• Master’s degree, preferably in Business Administration or a related field
• Knowledge of general software applications, e.g., SAP, Microsoft Outlook, advanced skill across Microsoft Office including Word, Excel, PowerPoint and SharePoint online
• Fluency in English
• 15 years of experience in the administration/resource management area/corporate services, with five years, minimum, in a supervisory capacity acquired in a large international organisation or a large national or multinational corporation

To apply and for more information, click here.

Photo source: World Bank