Deadline: 03 October, 2021
Location: Djibouti
World Health Organisation (WHO) is seeking to fill the role of Team Assistant.
The primary role of WHO is to direct and coordinate international health within the United Nations system.
Responsibilities
- Receive, screen and process correspondence and requests, and follow up on implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries
- Maintain WRO records and reference documents and files with a proper system which has been created to facilitate finding any document smoothly
- Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of purely routine administrative nature
- Make necessary arrangements regarding duty travel of staff in the unit, submit travel requests (TRs) in the Global Management System (GSM), arrange for flight and hotel reservations and deal with other related matters
- Type documents and presentations for preparation of meeting, workshops, training courses, etc., and send invitation letters to participants, photocopy documents and prepare files
- Follow up with logistics units regarding arrangements and provide secretarial support during meetings
- Screen and receive visitors and telephone calls, make appointments, answer queries of and/or redirect visitors and callers
- Update and maintain records and reference files
- Submit different administrative transactions in GSM, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalisation of payments
- Replace other administrative assistants within the department and other tasks
Requirements
- Secondary school education supplemented with secretarial/administrative training
- University degree in Business Administration, Social Sciences, or a related field will be a plus
- Two years, minimum, of relevant secretarial/ administrative experience
- Relevant experience in the UN system
- Knowledge of WHO’s GSM
- Ability to maintain good working relationships with national and international staff
- Expert knowledge of English and French
- Beginner’s knowledge of Arabic
To apply and for more information, click here.
Photo source: WHO/Pierre Virot