Apply: WFP Senior Logistics Associate

By Development Diaries
May 17, 2022

Deadline: 27 May, 2022

Location: Monrovia, Liberia

The World Food Programme (WFP) is seeking applications from eligible applicants for the post of Senior Logistics Associate.

WFP works to ensure the most vulnerable populations, especially women and children, can access the nutritious food they need.

Responsibilities

Contribute towards the development of the project’s operational/logistics plans and processes, ensuring compliance with wider logistics policies and WFP standards
In close liaison with the head of supply chain, ensure contracting of transport and associated logistics services required for the activities of the supply chain of medical and other health items
Be the focal point for coordination of consolidation and preparation of transport/delivery planning, implementation, and the management of related logistics aspects, including assessing transport readiness for deliveries from the central medical store to county depots, hospitals, and health facilities, loading and discharging operations, warehouse/storage capacity at the delivery destinations and any relevant operational/logistics-related services
Prepare and monitor the implementation of the allocation plan according to committed truck capacity by each transport service provider as approved by the contracting authority
Assess all other risks associated with the transportation and propose optimal risk mitigation mechanisms
Collate data and contribute to the preparation of accurate and timely reporting on the project’s operational activities that enable consistency of information presented to stakeholders
Coordinate with WFP transport contractors, the teams on the ground as well as with the operations team at the country office on all transport/delivery/distribution-related activities to ensure an integrated approach to the operation
Participate in the review of internal processes and procedures of the operation and identify ways to increase the day-to-day efficiencies
Ensure close follow-up of delivery activities carried out by WFP transporters for on-time delivery of products and the traceability of trucks during deliveries
In collaboration with the WFP security unit, ensure road and security conditions before and during deliveries to minimise risks
Manage logistics vendors’ contracting activities including performance monitoring and measurement
Contribute to the preparation, monitoring, and review of the budget by ensuring adherence to the procedures in place
Take required action in WFP corporate system for funds commitments and transport and logistics services invoices
Supervise the tasks of the support staff and give the necessary support to ensure effective individual and teamwork within the given deadlines
Collaborate with a wide range of individuals to understand business needs and respond efficiently
Maintain an appropriate filing system and archiving of documents so that they can be retrieved quickly and efficiently as needed
Perform other related functions as required

Requirements

Secondary school education
Post-secondary certificate in a related functional area with additional years of related work experience and/or training
Six years, minimum, of work experience in the relative business stream with a background and interest in international humanitarian response
Relevant experience in medical activities with an overall understanding of specific requirements in transportation and handling of medical items will be an added value
In-depth knowledge of common business principles and processes, practical business support methods, procedures, and systems used in the area of work gained through specialised training and work experience
General understanding of logistics and supply chain processes in a humanitarian environment
Ability to manage contracts for logistics-related service providers and all related information
Excellent communication skills to collaborate with a wide range of individuals to provide comprehensive support service provision
Ability to analyse and interpret financial data and monitor budgets
Ability to carry out complex data analysis to identify process improvements
Experience in supervising, supporting, and/or training others, as well as coordinating resources and organising own work
Ability to assert opinions and persuade others by developing logical and well-reasoned arguments
Good knowledge of Windows, Word, and Excel software
High sense of confidentiality
Excellent knowledge of English