Deadline: 27 October, 2021

Location: Maputo, Mozambique

The World Food Programme (WFP) is seeking applications from eligible applicants for the post of Human Resources Assistant.

WFP works to ensure the most vulnerable populations, especially women and children, can access the nutritious food they need.

Responsibilities

• Provide assistance on general HR queries and follow up actions, ensuring consistent and high quality HR services are delivered to clients
• Provide guidance and on–the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties
• Liaise with other internal units/offices on HR-related matters, i.e., payroll, contracts, etc., and provide necessary information in order to enable timely HR services
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements
• Provide administrative support in various HR activities in the areas of work allocated by the professional officer
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards
• Draft various HR documentation required for the specific area of work, ensuring accuracy and meeting established deadlines
• Use HR management systems for entering and updating a variety of HR data, ensuring compliance with the established deadlines and accuracy of HR data
• Contribute to the elaboration and maintenance of SOPs on candidate roster management for local job vacancies and encourage the use of rosters to fast track recruitments
• Organise periodic calls for rosters for selected levels and typologies of expertise
• Manage contract and administration, including preparation of contracts
• Support mangers in monitoring the contractual status of staff and liaise with senior management to ensure contracts are extended on time
• Coordinate and process ERP system actions related to appointments, reappointments and extensions
• Support in ensuring gender perspectives are incorporated in all areas of our work to achieve gender parity and ensure equal participation of women and men
• Support with new recruitment/sourcing strategies/initiatives that are focused on targeting qualified female candidates and increasing gender balance

Requirements

• University degree in Economics, Business Administration, Social Sciences, Development Studies or Management
• Five years, minimum, of experience in general administrative work, including two years , minimum, in human resources
• Knowledge of general HR administrative work practices and methods gained through relevant technical training and experience
• Good communication skills and basic understanding of HR principles and their application in order to respond to and resolve general HR queries
• Ability to develop and maintain relationships with a wide range of individuals in order to provide a high quality support service
• Ability to monitor and record personnel files and documentation in an organised manner and in line with compliance standards
• Fluency in both oral and written communication in English

To apply and for more information, click here.

Photo source: EU Civil Protection and Humanitarian Aid