• Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services
• Plan and coordinate the yearly physical inventory, oversight of the physical count process and reconcile the data after the physical count
• Plan and coordinate the disposal of the asset in junction with the GAS HQ team and UNHCR
• Facilitate short term visa needs for incoming staff, interns, consultants, and other short-term visitors
• Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision making
• Support management of existing resources in the area of responsibility and assist in identification of new requirements, aiming at efficiency, cost-effectiveness and timeliness of operations and services
• Negotiate and re-assess UN privileges with government ministries, local authorities for optimal terms
• Analyse asset data and make data-driven decisions throughout the different phases of the asset lifecycle to improve the management of assets in all offices
• Oversee the asset management processes, making sure the utilisation is within corporate rules and regulations
• Manage official travel – local and international – through coordination and negotiations with travel agency and airlines
• Review travel claims and supporting documentation for completeness, accuracy, validity, and conformity with WFP rules prior to approval and certification
• Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities
• Prepare duty exemption certificates for personal and household effects of arriving and departing staff and arrange clearance through Ministry of External Affairs, close coordination with the staff members and the clearing agent

Requirements

• Bachelor’s degree in Business Administration/Public Administration, Logistics, or a related field
• Five years, minimum, of progressive experience in administration, finance, accounting, travel and protocol
• Fluency in oral and written English
• Good working knowledge of Microsoft Office applications
• Experience in building and maintaining good working relationships internally and externally
• Ability to conduct training and capacity building

To apply and for more information, click here.

Photo source: WFP