Deadline: 16 June, 2021
Location: Tunis, Tunisia
The United Nations Office for Project Services (UNOPS) is seeking to fill the role of Project Management Office (PMO) Team Leader.
UNOPS’ mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.
Responsibilities
- In conjunction with the PMO team, provide appropriate levels of programmatic management and administrative support to the programme management regarding all ongoing project activities, while maintaining and implementing appropriate standards and best practices in line with UNOPS policies and procedures
- Directly contribute to strategic oversight, advice and direction on programme and project management activities in line with service agreements and project documents
- Ensure proper development, implementation and, as and when appropriate, amendments of project budgets and staffing resources, ensuring synergies
- Develop and establish resource-tracking systems for use within the PMO, complementary to UNOPS’ online tools, to ensure effective planning, forecasting and tracking of delivery across North Africa
- Identify and anticipate, in a timely manner, potential risks and issues and advise on mitigating measures
- Facilitate the development of high-level programme/project plans, including the collation of lower-level plans into programme/project-level milestones
- Develop, track and maintain dependencies
- Liaise closely and support the support services manager in all project assets and finance related issues
- For project closure purposes, act as (or nominate and supervise) a focal point between the countries and donors throughout the process
- Oversee and coordinate all project closure activities, ensuring appropriate disposal of project assets, timely and effective final (operational) reporting, initiation of financial disbursements, as appropriate, during defects liability periods, updating of information on the UNOPS Management Workspace (MWS), and effective handover of closed projects to UNOPS HQ for financial closure processes
- Prepare and issue regular project reports in accordance with donor guidelines for reporting
- Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality)
- Maintain diaries and progress reports, as required, by UNOPS standard procedures
- Identify and anticipate, in a timely manner, potential risks and issues specific to delivery forecasts, and advise on mitigating measures
- Provide routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP system
- Perform routine maintenance and implementation of effective monitoring and evaluation systems of programmes and project activities in line with logical frameworks
- Within the context of monitoring and evaluation, ensure all projects submit and regularly update specific milestones and targets for the duration of projects’ life-cycles, and track progress, or otherwise, against such information
- Provide editorial support to programmes and projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients’ expectations
- Provide the support services manager with necessary project analysis reports and information to support areas relevant to the project management team
- Coordinate and oversee the implementation of requests or initiatives relevant to project management from the regional office, IPAS, and HQ teams
- Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
- Enable the formulation of programmes and project communication plans
- Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications across programmes and projects
- Coordinate internal programmes/projects communications
- Monitor the effectiveness of programmes/projects communication
- Work with internal audit and finance to ensure the programme complies with audit requirements
- Work with procurement/purchasing personnel to ensure effective interface with suppliers’ quality systems
- Ensure compliance with UNOPS-defined standards for programme/project management
- Coordinate quality reviews of programme/project documents and deliverables
- Provide quality control for management products (project documents, reports, etc.)
- Represent the country manager in supporting key stakeholders to continuously identify and improve operational processes relevant to project implementation
- Act as a focal point for the hub maturity enhancement initiatives, using the P3M3 as a baseline
- Ensure routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of national staff
- Participate in, and advocate PMs’ participation in, relevant communities of practice
- Actively interact with PMs and the wider PM community to share case studies, lessons learnt and best practices in the knowledge system
- Provide feedback to practice leads on policy and supporting guidance
- Contribute to the oversight of lessons learnt procedures, ensuring lessons learnt are shared in a timely and appropriate manner
- Exercise control of all staffing issues within the PMO team including recruitment, onboarding and staff performance reviews
- Directly contribute to the development and maintenance of budget and resource availability tables in conjunction with project managers and relevant project personnel
- Promote and support a learning culture by empowering individuals and teams to identify critical learning needs and plan/provide easy access to learning opportunities to maintain personnel competence and flexibility
- Foster a positive work environment and ensure the highest standards of conduct are observed
Requirements
- Advanced university degree in Project Management, Business Administration, or a related field
- First degree in Project Management, Business Administration, Civil Engineering, Architecture, or a related field, combined with two years of relevant professional experience in civil engineering, architecture, project management, business administration, or a related area may be accepted in lieu of advanced university degree
- Five years, minimum, of relevant professional experience in project management
- Two years, minimum, of experience in handling data analysis, management reporting and project management tools and information management systems and working within a PMO environment
- Tow years, minimum, of experience in the management or planning space or as PMO for infrastructure projects/programme/portfolio
- Three years, minimum, of experience in team supervision (preferably in multicultural environment setup)
- Experience of project management, oversight of programmes and projects in Africa will be a plus
- Knowledge of UNOPS’ project management tools, UNOPS’ financial and procurement rules and regulations, and financial management tools will be a plus
- Working knowledge of French and English
To apply and for more information, click here.
Photo source: Amref Health Africa