UNOPS’ mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Responsibilities

• Ensure the incorporation of necessary steps to embed sustainability in the procurement process
• Ensure the completeness of submissions to the contract and property committees (CPCs)
• Ensure the completeness of documentation for preparation/processing of purchase orders, contracts, LTAs or their amendments
• Ensure provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using United Nations Global Market Place, and other external sources
• Set up/enhance and maintain the local supplier database, ensuring regular update of data
• Update and maintain information databases, all procurement files and records
• Generate status reports, as required
• Ensure the availability of all supporting documents for audit and review purposes
• Collaborate with project personnel and managers in the preparation of their procurement plan, awarding, administering and monitoring of all matters related to procurement for the given geographical area/project activity
• Maintain and update procurement monitoring processes for projects and provision of feedback on purchase orders to requesting office
• Provide proposals to requesting entity
• Review requisitions for completeness
• Prepare proper and complete specification for equipment and materials, job profiles and statement of works for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by respective units of the requests
• Ensure constant liaison with vendors and consignee until safe delivery of goods is achieved
• Draft letters, memoranda, faxes, email, etc
• Monitor progress and liaison with vendors during the entire procurement cycle
• Carry out additional tasks