UNOPS’ mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Responsibilities

• Work with projects to establish a reporting schedule, and ensure it is regularly updated, monitored, and complied with
• Ensure all internal and external reports for the ZIRP-CI and PCIREP projects are completed and submitted on time as per the reporting schedules and templates
• Provide communications and administrative support to projects in preparation of formal project board meetings, including helping project personnel in production of effective PowerPoint presentations as requested
• Provide content quality assurance, thorough editing, and data verification of all information products produced under the two projects
• Facilitate development of information flow and file maintenance procedures to achieve maximum clarity and efficiently in information access and use among all eligible stakeholders
• Manage and monitor the content and quality of all data collected from UNOPS Collect on HSSE and coordinate with field teams
• In close collaboration with internal stakeholders, ensure effective follow up on project logical frameworks (or equivalent information thereof) and make sure these are used as the basis for objective and effective reporting to clients and donors
• In coordination with internal stakeholders, provide analytical and administrative support by contributing to building effective relationships with clients and donors on a continuous basis, attending meetings, drafting minutes, contributing to new project proposals with compilation of relevant lessons learnt, interfaces with other engagements (operational, legal or other), and analysis of relevant information
• Assist project and relevant programmatic personnel in drafting communication strategies and plans when required
• Coordinate with the communications officer and relevant internal stakeholders to assure proper visibility of projects in the media and other means of communications to enhance hub’s public profile and effectively communicate project achievements
• For project closure purposes, work in close coordination with the programme personnel to ensure comprehensive closure reporting is completed throughout the closure process
• Identify and anticipate in a timely manner any potential issues which may impact adversely the organisation’s reputation as a service provider of choice, and alert relevant personnel to ensure mitigation
• Contribute to stakeholder mapping and analysis and to the development and maintenance of stakeholder profiles for all hub engagements in close coordination with the deputy project manager and programmatic personnel, ensuring synergies and alignment
• Contribute to programme’s risks, issues register, and lessons log on the matters of reporting, communication and stakeholder engagement
• In collaboration with programmatic personnel, contribute to the development of management information systems, project problem tree analysis, capturing interdependencies among projects, tracking related benefits and indicators