Deadline: 20 November, 2021
Location: Yaoundé, Cameroon
The United Nations Office for Project Services (UNOPS) is seeking to fill the role of Administration Officer.
The mission of UNOPS is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.
Responsibilities
- Stock management system and ensure regular inventory control system is in place and operational
- Ensure a proper management and record-keeping for project assets
- Implement asset disposal procedures according to the agreed arrangements
- Assist new international staff, experts and consultants in the areas of logistics and administrative requirements and procedures
- Supervise the preparation/maintenance and update of the asset management database for projects
- Work in close collaboration with finance and procurement units in the preparation and submission of the annual Assets Inventory Report to the regional office/headquarters
- Ensure that each project team prepares/maintains and updates project inventory list; as well as certifies the physical check/working conditions of all project equipment
- Liaise with UNDSS for security matters, and act as security focal point in Yaoundé
- Ensure proper and timely customs clearance procedures
- Ensure recording of assets in the asset register in compliance with PPE
- Work in close collaboration with procurement officer and participate in the implementation of the procurement plan for goods and services
- Work in close collaboration with procurement unit on procurement of services for the maintenance of office premises and related office equipment and vehicles
- Ensure that the office premises are maintained and necessary repairs and maintenance are carried out in a timely manner
- Monitor storage and distribution
- Ensure close coordination of storage and distribution activities
- Conduct a gap analysis of the current receipting, storage and distribution system and develop strategies to improve the system, as required
- Provide technical support on specifications, cost implications and logistics for safe delivery, both internationally and nationally
- Provide advice and technical support on the storage and distribution and develop appropriate strategies, as required
- Ensure that all logistics actions are conducted, as required, by UNOPS
- Update standard operating procedures to ensure best practices
- Update and train team members of all process and procedures used
- Actively interact with other PMs to share case studies, lessons learnt and best practices on the knowledge system
- Provide feedback to practice leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS’ policies
- Complete lessons learnt as per reporting format for areas under responsibility
- Supervise, guide and train logistics personnel on proper management and record keeping
- Support and advise on logistic operations activities
Requirements
- Advanced university degree in Business Administration, Project Management, Logistics, Emergency Management, International Relations or a related field
- First university degree in Business Administration, Project Management Logistics, Emergency Management, International Relations or a related field combined with two additional years of relevant professional experience may be accepted in lieu of the above requirement
- Three years, minimum, of experience in logistics, preferably in conflict or post-conflict duty stations
- Fluency in French and English
To apply and for more information, click here.
Photo source: UNCTAD