Deadline: 05 June, 2023
Location: Liberia
The United Nations International Children’s Fund (UNICEF) is seeking to fill the role of Administrative Associate.
Across 190 countries and territories, UNICEF works for every child, everywhere, every day, to build a better world for every child.
Responsibilities
- Ensure regular updates and maintenance of assets register for both assets tracked in vision and assets tracked outside vision
- Ensure that all assets are updated for information on the status, rooms, locations, custodian and personal staff for low-value attractive and BCP items
- Organise bi-annual asset counts
- Support on annual physical asset counts
- Support the PSB committee meeting
- Propose the assets for disposal
- Monitor monthly closure on asset-related schedule as per DFAM monthly guidelines
- Provide travel assistance to staff members in section for travel arrangements and entitlements based on the organisation’s rules and policies
- Liaise with relevant travel focal points to ensure that the organisation obtains the best service and price for all travel
- Brief/de-brief staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures
- Extract, input, maintain, and verify correctness of travel records in the organisation’s travel system to ensure accurate transactions related to travel costs and staff travel
- Assist in the preparation of budgets for travel costs and maintain travel plan and budgetary control records
- Monitor travel certification and report back to the team
- Monitor travel dashboard and ensure travels are certified with the stated deadline as per SoP on travel
- Ensure timely response to staff requests on facility and warehouse management
- Ensure the cleaning company is adhering to WHO protocols
- Support greening initiative and response to Covid–19
- Support workplace safety and provide guidance and tools for staff working remotely
- Closely monitor contracts and advise the supervisor on their extension, renewal and support on drafting the ToRs
- Draft the contract performance evaluation at the end of each contract for review by the supervisor
- Supervise the generator maintenance work and ensure services are done on time and in compliance with TORs
- Guide managers in the process of PCA/SSAs in line with the policies and guidance issued by FRG, supply division and DHR
- Facilitate the processing of contracts for consultants and external partners that provide a service to the section
- Maintain up-to-date vendor lists, partners, and consultant rosters
Requirements
- Completion of secondary education (high school diploma)
- Completion of first university degree (bachelor’s degree or equivalent) is desirable
- Six years, minimum, of progressively responsible administrative or clerical work experience
- In-depth knowledge of working with an ERP system
- Training and experience using Microsoft Word, Excel, PowerPoint, and other software, such as SharePoint
- Fluency in English
- Knowledge of another official UN or local language
To apply and for more information, click here.
Photo source: Simon Berry
