• Review and verify financial transactions, activities, and documentation; taking corrective action as needed and reporting any unusual activities
• Monitor financial exception reports for unusual activities or transaction, investigate anomalies and report conclusions to the supervisor and/or present recommendations for actions/decisions
• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilised funds and the operational and financial closure of a project
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects, including the finalisation of FACE forms
• Review financial reports
• Prepare information for the audit of programme and support implementation of audit recommendations
• Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of programme
• Track the appropriate and timely use of financial resources, implement and maintain control mechanism for programme through monitoring budget preparation and modification as well as budgetary status
• Collect, verify and present information and data for use in the planning of financial resources and the formulation of the programme work plans, budgets, proposals on implementation arrangements and execution modalities
• Undertake corrective actions on unposted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers
• Respond to RO/HQ requests to resolve financial data issues
• Provide administrative support in the preparation of programme work plans, budgets and proposals on programme implementation arrangements
• Provide technical guidance to the country office and executing agencies on routine delivery and reporting of programme-supported activities and finances
• Undertake all logistical, administrative and financial arrangements for organisation of meetings, workshops, events, and missions
• Make travel arrangements for the programme team, including travel requisitions and claims; and prepare public information materials and briefing packets
• Assemble briefing materials and prepare PowerPoint and other presentations
• Identify sources and compile data and information for the preparation of documents, guidelines, speeches, and position papers
• Compile and process information from donors, country offices and programme team as inputs to various databases and documents
• Prepare drafts for cost-sharing agreements including conditions of contributions within resource mobilisation efforts
• Follow up on contributions within the country office resource mobilisation efforts
• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance
• Collect and compile lessons learnt and best practices in financial management and services
• Conduct training and/or help to organise training events and activities, as well as participate in trainings
• Contribute to financial business operational practices and management innovations

Requirements

• Secondary school education
• Bachelor’s degree in Business or Public Administration will be a plus
• Six years, minimum, of progressively responsible experience in administration or programme management/support
• Experience in working in a computer environment using multiple office software applications
• Experience in the use of Atlas will be a plus
• Experience in supporting a team

To apply and for more information, click here.

Photo source: WOCinTech Chat