Deadline: 01 December, 2023
Location: Abuja, Nigeria
United Nations Women (UN Women) is seeking to fill the position of Executive Assistant.
UN Women is the UN organisation dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress in meeting their needs worldwide.
Responsibilities
- Manage the UN Women country representative’s calendar and schedule of appointments and meetings
- Arrange travel and hotel accommodations for the UN Women’s country representative
- Answer and screen calls for the country representative with tact and discretion
- Maintain roster of country office contacts
- Provide administrative support for meetings, events, and workshops
- Organise and attend meetings, prepare minutes and summaries
- Assemble briefing materials and prepare PowerPoint presentations for the country representative for meetings, missions, and other key events
- Facilitate the flow of information and communication between the UN Women country representative’s office and other units within or outside of UN Women
- Review, prioritise, and route correspondence to and from the UN Women country representative office
- Take proactive follow-up action and keep the country representative informed
- Respond to and/or direct enquiries to appropriate units for timely action/response
- Draft routine correspondence and interoffice circulars
- Maintain and organise up-to-date files for easy access and retrieval
- Ensure the safekeeping of confidential materials
- Facilitate the country representative’s interaction with various external partners through written, verbal, and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices
- Meet and greet officials/visitors
- Ensure protocol matters, receive high-ranking visitors/officials, and coordinate logistical arrangements related to visits
- Provide administrative support for effective knowledge management and sharing within the office and other offices/headquarters
- Build and share knowledge and experience related to administrative and operations support
Requirements
- Five years, minimum, of progressively responsible experience with administrative, secretarial, or programme experience
- Completion of secondary education
- Bachelor’s degree in Business Administration or Public Administration is an asset
- Experience in the use of computer applications, software packages such as Microsoft Office, and web-based management systems
- Experience in using modern web-based ERP system, preferably Oracle Cloud (desirable)
- Ability to manage data/schedule, documents, correspondence, and reports, and maintain protocol and information flow
- Knowledge of administrative rules and regulations
- Ability to perform work of a confidential nature
- Ability to create, edit, and present information in clear format, using appropriate I.T. functionality
- Ability to administer administrative processes
To apply and for more information, click here.
Photo source: UN Women Africa
