Deadline: 18 November, 2021

Location: Accra, Ghana

SNV is seeking applications from eligible applicants for the post of Administrative and Procurement Officer.

SNV’s mission is to make a lasting difference in the lives of millions of people living in poverty.

Responsibilities

• Provide the highest standards of procurement services and advice to the project team of SNV in Ghana in accordance with the established rules, regulations and processes
• Ensure the integrity and transparency of the procurement process and compliance with the EU’s and SNV’s financial regulations and rules and relevant internal policies
• Implement proper procurement planning every year in coordination with relevant teams in order to ensure cost-effective solicitation of goods and services
• Identify and fully understand the details and conditions of the best procurement methods to be used for maximised competitive bidding process through pre-qualification exercise
• Ensure the availability of funding sources based on EU and SNV’s financial regulations and rules
• Prepare evaluation reports, abstracts or financial comparison matrix of offers, compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services with regard to the best terms and lowest costs possible with due consideration to cost, quality, delivery time, payment terms and others
• Ensure preparation and review for completeness of various cases for submissions to the dedicated contract review committee
• Submit for approvals agreements and contracts to the project manager
• Provide clarifications and advice on EU and SNV’s procurement procedures and practices
• Respond to queries about the status of delivery raised by requisitioner and about payment and other matters raised by the suppliers
• Perform a wide range of office support for events and workshops, contributing to the efficient and effective management of the administrative and procurement activities
• Maintain relevant internal databases and files
• Keep track of contractual agreements and purchase orders
• Maintain a proper and systematic archive system
• Perform other tasks as required

Requirements

• Bachelor’s degree in Business Administration, Business Management, Procurement Supply or a related field
• Four years, minimum, of procurement and administrative work experience, preferably with an NGO
• Demonstrated experience in procurement and grants focused on ensuring compliance with established rules and regulations
• Knowledge of EU procedures and regulations (desirable)
• Ability to prioritise multiple assignments in an extremely fast-paced environment, to meet deadlines, to exercise good judgment and to effectively communicate with management, high integrity and commitment to transparency
• Excellent command of written and spoken English
• Nationality of Ghana

To apply and for more information, click here.

Photo source: SNV