• Make sure adequate support is given for all events, ensuring transparency and value for money
• Coordinate office equipment/supplies by ensuring that all the equipment in the office are in good working condition
• Ensure quality of products supplied and service rendered
• Proactively identify potential problems affecting the running of the office, proposing solutions to the line manager and work to put them in place
• Develop and manage plans for office seating, ensuring that all staff members are suitably accommodated
• Manage the administration budget, including preparation and monitoring of master budget, monthly cash flow forecasting, budget phasing; and supervise the petty cash
• Ensure new staff members undergo adequate onboarding process
• Develop, manage, and oversee effective relationships with service providers, suppliers, landlords, etc, ensuring transparency and value for money
• Ensure staff/guests staying in any of the guest houses are allocated their rooms and sent welcome emails indicating guest house and room numbers at least 24 hours before arrival
• Ensure the guest house’s chart is shared daily with the TL
• Liaise with the country office on immigration issues
• Ensure necessary tools are developed in order to facilitate the administration function
• Ensure cordial relationship with colleagues from the country office and field offices

Requirements

• BSc/HND in a relevant field
• MBA will be an added advantage
• Five years, minimum, of experience in a similar role, preferably within the NGO sector
• Excellent planning and organisational skills, with proven administrative skills
• Ability to manage people with different attitudes at all time
• Ability to manage competing priorities effectively in a constantly changing environment, meeting deadlines and working calmly under pressure
• Strong coordination and time management skills
• Experience of dealing with international travel arrangements
• Sound knowledge of office practices, procedures and administrative systems including filing systems
• Excellent interpersonal and communication skills
• Strong teamwork skills with the ability to both support colleagues and request support as and when required
• Strong written and verbal communication skills
• Fluency in English
• Ability to draft well-written, professionally presented documents
• Commitment to Save the Children mission, vision and values
• Experience of working in challenging, insecure areas and willingness to work and live in a rural environment

To apply and for more information, click here.

Photo source: Save the Children