Deadline: Ongoing
Location: Nampula, Mozambique
Plan International is seeking to fill the role of Logistics Assistant.
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
Responsibilities
- In support of the logistics and procurement coordinator, undertake annual market price surveys for project goods and services including office supplies and travel arrangements
- In coordination with the logistics and procurement coordinator, ensure adherence to Plan International SOPs, policies, code of conducts and office procedures
- Liaise with the logistics and procurement coordinator to implement health and safety recommendations for the office, and in asset usage
- Assist in ensuring local, national procurement practices and comply with donor regulations and Plan International policies
- Ensure the operations manual processes and new business software support how the project works
- Establish a supplier base that will promote rapid response to request
- Assist in establishing cost efficient and effective mechanism for the project to save money in all purchases carried out
- Facilitate the timely preparation of procurement plans
- Proactively manage vendors, invoices, order forms and documentation to maintain a transparent bidding/tender process, price and quality management
- Review systems and identify gaps in supply chain
- Provide advice on remedial measures and take necessary action to strengthen them
- Identify reputable and dependable suppliers in all categories of goods and services normally purchased at local level for project implementation
- Guide and coordinate the activities of logistics and ensure sufficient qualities of quotations are timely obtained by the project
- Check and ensure purchase orders and supplier agreements are prepared in line with the requisitions and supplier’s quotations and advise the project director on any discrepancy
- Check and ensure goods received meet the specification, quantity, and quality specified in the purchase requisition and purchase orders
- Ensure value for money is obtained in all transaction
- Ensure goods and services requested are purchased and delivered on time
- Prepare and submit weekly purchase status report to the logistics and procurement coordinator and programme area management
Requirements
- Bachelor’s degree in Administration, Logistics and Procurement, Supply Chain Management or Humanitarian Assistance
- Experience in Emergency preparedness and response at local level
- Knowledge of logistics and procurement processes and practice
- Excellent working knowledge of I.T. systems, communication systems and budgeting
- Experience of working with local authorities and other humanitarian agencies
- General finance, information management, proficiency in information technology/computer skills, communication systems
To apply and for more information, click here.
Photo source: Plan International
