Deadline: Ongoing

Location: Nampula, Mozambique

Plan International is seeking to fill the role of Logistics Assistant.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities

• In support of the logistics and procurement coordinator, undertake annual market price surveys for project goods and services including office supplies and travel arrangements
• In coordination with the logistics and procurement coordinator, ensure adherence to Plan International SOPs, policies, code of conducts and office procedures
• Liaise with the logistics and procurement coordinator to implement health and safety recommendations for the office, and in asset usage
• Assist in ensuring local, national procurement practices and comply with donor regulations and Plan International policies
• Ensure the operations manual processes and new business software support how the project works
• Establish a supplier base that will promote rapid response to request
• Assist in establishing cost efficient and effective mechanism for the project to save money in all purchases carried out
• Facilitate the timely preparation of procurement plans
• Proactively manage vendors, invoices, order forms and documentation to maintain a transparent bidding/tender process, price and quality management
• Review systems and identify gaps in supply chain
• Provide advice on remedial measures and take necessary action to strengthen them
• Identify reputable and dependable suppliers in all categories of goods and services normally purchased at local level for project implementation
• Guide and coordinate the activities of logistics and ensure sufficient qualities of quotations are timely obtained by the project
• Check and ensure purchase orders and supplier agreements are prepared in line with the requisitions and supplier’s quotations and advise the project director on any discrepancy
• Check and ensure goods received meet the specification, quantity, and quality specified in the purchase requisition and purchase orders
• Ensure value for money is obtained in all transaction
• Ensure goods and services requested are purchased and delivered on time
• Prepare and submit weekly purchase status report to the logistics and procurement  coordinator and programme area management

Requirements

• Bachelor’s degree in Administration, Logistics and Procurement, Supply Chain Management or Humanitarian Assistance
• Experience in Emergency preparedness and response at local level
• Knowledge of logistics and procurement processes and practice
• Excellent working knowledge of I.T. systems, communication systems and budgeting
• Experience of working with local authorities and other humanitarian agencies
• General finance, information management, proficiency in information technology/computer skills, communication systems

To apply and for more information, click here.

Photo source: Plan International