Deadline: 30 July, 2022
Location: Maiduguri and Minna, Nigeria
Plan International is seeking applications from eligible applicants for the post of Grant Officer.
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
Responsibilities
- Support the grant unit in coordinating and monitoring the implementation of the donor-funded project and programmes
- Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
- Manage assigned portfolios in collaboration with the programme team and finance team
- Maintain a grant-tracking mechanism in order to effectively follow up grant activities and to determine progress
- Track contractual obligations
- Ensure grant management procedures are followed and donor compliance requirements are met
- Support budget preparation, modification and reflect same on the SAP system
- Review and ensure donor reports are coherent, accurate and submitted timely
- Maintain monthly reporting compliance tracker for assigned portfolios
- Ensure timely setup of grants in SAP system and monitor compliance
- Ensure projects are implemented in compliance with Plan International guidelines and relevant donor regulations
- Maintain and update grant files (electronic and hard copy files)
- Document and share key compliance issues with Plan International staff and partners, setting ground for compliance management
- Draft funding approval documents (FADs) and ensure they are fully executed
- Coordinate grant audit exercise and ensure no exceptions/disallowances
- Participate in monthly BVA and coordination meetings to review project progress with clear action points
- Carry out income reconciliation and pre-financing tracking
- Ensure proper closeout of projects
- Support humanitarian and project managers to prepare annual grant budgets for projects
- Support the assessments of partner/grantee organisations
- Review partner budget and provide support and guidance where necessary
- Support in training staff and partners on donor policies, rules and regulations
- Conduct and document regular partner visits to ensure compliance with grant agreement
- Monitor partner burn rate and offer timely advice to the partner and programmes team for prompt action and decision making
- Monitor and track grants-related performance measurement indicators to improve performance
- Fulfil Plan International’s child protection policy at all times
- Perform any other duties that may be assigned
Requirements
- Degree in Development Studies, Business Studies, or Social Sciences (master’s degree or equivalent in International Affairs, Development or a related subject will be an added advantage)
- Three years, minimum, of experience working in project and/or grants management
- Experience in developing and interpreting donor budgets
- Experience working with multi-donor projects
- Experience with donor funding regulations, procedures and reporting requirements
- Knowledge of development issues, trends, challenges and opportunities and implications to community
- Proven ability to work collaboratively in a multidisciplinary team environment
- Good communicator with strong organisational, time management and analytical skills
- Excellent interpersonal, cultural and diplomatic skills
- Strong writing and editing skills with close attention to detail
- Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments
To apply and for more information, click here.
Photo source: Plan International
