Deadline: 03 February, 2021

Location: Maiduguri, Nigeria

Plan International is seeking to fill the role of Grants Officer.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities

• Support the grant unit in coordinating, and monitoring the implementation of the donor-funded project and programmes
• Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and closeout procedures
• Manage assigned portfolios in collaboration with the programme team and finance team
• Maintain a grant tracking mechanism in order to effectively follow up grant activities and to determine progress
• Ensure grant management procedures are followed and donor compliance requirements are met
• Support budget preparation, modification and reflect same on the SAP system
• Review and ensure donor reports are coherent, accurate and submitted timely
• Maintain monthly reporting compliance tracker for assigned portfolios
• Ensure timely setup of grants in SAP system and monitor compliance
• Ensure projects are implemented in compliance with Plan International guidelines and relevant donor regulations
• Maintain and update grant files (electronic and hard copy files)
• Document and share key compliance issues with Plan International staff and partners, setting ground for compliance management
• Draft Funding Approval Document (FADs) and ensure they are fully executed
• Coordinate grant audit exercise and ensure no exceptions/disallowances
• Participate in monthly BVA and coordination meetings to review project progress with clear action points
• Carry out income reconciliation and pre-financing tracking
• Ensure proper closeout of projects
• Support humanitarian and project managers to prepare annual grants budgets for the donor-funded projects in Maiduguri
• Support the assessments of partner/grantee organisations
• Review partner budget and provide support and guidance where necessary
• Support in training staff and partners on donor policies, rules and regulations
• Conduct and document regular partner visits to ensure compliance with grant agreement
• Monitor partner burn rate and offer timely advice to the partner and programmes team for prompt action and decision making
• Monitor and track grants related performance measurement indicators to improve performance
• Fulfil the organisation’s child protection policy at all times

Requirements

• Degree in Development Studies, Business Studies, or Social Sciences (master’s degree or equivalent in International Affairs, Development or a related subject will be a plus)
• Three years, minimum, of experience working in project and/or grants management
• Experience in developing and interpreting donor budgets
• Experience working with multi-donor projects
• Experience with donor funding regulations, procedures and reporting requirements
• Knowledge of development issues, trends, challenges and opportunities and implications to community
• Proven ability to work collaboratively in a multidisciplinary team environment
• Good communication with strong organisational, time management and analytical skills
• Excellent interpersonal, cultural and diplomatic skills
• Strong writing and editing skills with close attention to detail
• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments

To apply and for more information, click here.

Photo source: Plan International