Deadline: 09 October, 2024 

Location: Accra, Ghana

Plan International, Ghana has opened applications for the role of a Grants Finance Coordinator.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities

• Support the continuous orientation of staff on timesheets and related matters
• Follow up on timesheets from support staff for salary cost recovery every month
• Prepare a checklist and update the grant accountant on timesheets received from full time and support staff per month
• Prepare LoE recovery journals on Monthly basis
• Support the creation of internal orders for partner advance disbursement
• Follow up on outstanding grant partner liquidations for timely submission
• Support the grant accountant to review all partner liquidations submitted to the country office and prepare a review report to be shared with the accountant
• Follow up on issues raised during partner liquidation review and ensure corrections are made by partners
• Liquidate advance in system applications and products (SAP) as per third party advance and liquidation procedures
• Support the grants accountant in budgeting for new proposals
• Ensure that unspent amount of grants budget from previous years are re-phased into current fiscal year and subsequent years such that the grant value is equal to grants budget at all times
• Prepare grant budget upload templates and upload budgets for new grants
• Prepare excel template and upload work breakdown structure (WBS) derivations/mapping in SAP for new FADs
• Prepare schedules and pass entries for monthly salary and overhead cost recovery
• Prepare financial reports and BvA analyses for smaller grants per the grant reporting schedule
• Support the upload of modifications into SAP to enable expenditure on grants
• Support the grants finance remediation phase three ongoing process/ data cleansing exercises and pass entries to clear all outstanding partner advance balances
• Follow up and ensure that grant expenditure charged to NRGRANT is cleared by the CO/PIIA accountants every month
• Support during project audits
• Support in the country budgeting process

Requirements

• First degree in Accounting
• Three years, minimum, of experience in a similar role
• Communicates clearly and effectively
• Independent, objective, integrity and gives attention to details
• Organised, methodic and meticulous
• Good communication skills (both oral and written)
• Good computer skills including proficiency in word processing and spreadsheets and the use of accounting package
• Team work
• Good accounting, analytical and judgement skills
• Good coordination skills
• Ability to deliver to tight deadlines
• Fair knowledge of budget preparing and financial reporting

To apply or for more information, click here.

Photo source: AMISOM