Deadline: 13 October, 2021
Location: Abuja, Nigeria
Plan International is seeking applications from eligible applicants for the post of Front Desk Representative.
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls
Responsibilities
- Handle all incoming and outgoing calls in a professional manner
- Ensure that the front office/reception hall is kept clean and managed in a professional manner
- Receive visitors and direct them appropriately
- Receive mails and parcels and ensure that they are appropriately dispatched without delay
- Register all incoming and outgoing calls, mails and other correspondence
- Assist in the provision of logistical support for all meetings and workshops
- Develop a rating system for mails received for the CD to enable easy retrieval
- Manage disbursement of petty cash and replenish petty cash to ensure cash balances are not exhausted
- Receive cash and raise receipts (ensure all documents are signed)
- Prepare bank deposit slips and forward deposit slip and receipts to the finance department
- Deliver/release cheque to payee (vendor or service provider)
- Receive and deliver all applications for recruitment purposes
- Provide an interface between correspondence from other organisations and Plan International Nigeria
- Provide support in the purchase requisition creation and maintenance in SAP
- Effect any other duties that may be assigned from time to time by the admin coordinator
- Carry out other duties assigned by supervisor
Requirements
- Degree or certification in Business Administration or a related field
- Two years, minimum, of experience in a similar position and with a credible institution
- Proven experience as front desk representative agent or relevant position
- Familiarity with office machines (e.g. , fax, scanners, printer, etc.)
- Knowledge of office management and basic bookkeeping
- Proficiency in English (oral and written)
- Excellent knowledge of MS Office (especially Excel and Word)
- Strong communication and people skills
- Good organisational and multitasking abilities
- Problem-solving skills
- Customer service orientation
To apply and for more information, click here.
Photo source: Plan International
