Deadline: 03 June, 2021

Location: Geita, Tanzania 

Plan International is seeking to fill the role of Finance Manager.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities

• Prepare the quarterly financial report and assist the programme director with the variance explanation, and communicate with Plan International Canada for support on donor reporting deliverables
• Monitor and submit quarterly reports on project financial risk
• Prepare and analyse accurate monthly financial and management reports, including income statement, balance sheet, budget and variance, projections and forecast, and cash flow
• Relate well with all partners and support them to effectively manage their budgets
• Give constructive and timely feedback to partners’ finance team for improvement
• Lead financial reflection and feedback meetings with partners’ budgets
• Monitor project budget and submit request for budget modification to donors for approval
• Maintain a budgetary control system to monitor grant budget versus expenditure and advise management on variances and corrective actions required to be taken
• In liaison with the head of finance, business development, respond to grant financial queries
• Ensure partners’ fund disbursement is done on a timely manner as per the agreement
• Ensure partner liquidations and financial reports are properly reviewed before further funds are advanced
• Ensure monthly bank reconciliation is prepared, reviewed, signed and filed accordingly
• Prepare fund balance statement on a monthly basis and share with the HOF
• Prepare and share the reconciled fund balance with programme director and CNO compliance manager on quarterly basis
• Ensure all approved project budget account lines are accurate
• Undertake monthly review to ensure all transactions are accurately entered into the SAP
• Ensure the SAP monthly reports are printed and signed off
• Analyse project balance, especially expense accounts, after system closure and effect necessary corrections
• Review project sub-ledger for all advances and prepaid expenses and follow up on outstanding advances
• Prepare the weekly payment list based on the cash forecast requirement approved
• Ensure project payments are made as per approved policies and procedures and donor requirements
• On a monthly basis, review all the vouchers for completeness, documentation and arithmetic accuracy
• Ensure online payments are processed within required time as per weekly payment schedule
• Prepare project financial audit action list after each audit and ensure compliance
• Monitor and review monthly staff timesheets and ensure timely completion
• Support CNO compliance manager during compliance visits and ensure required documents are available for review
• Support donor audit and ensure all required supporting documents are available
• Ensure audit recommendations are implemented within limited timeframe
• Provide leadership to finance and accounting areas of the project
• Provide guidance and analysis to the project director and operational management to improve results
• Maintain system of accounts and keep books and records on all transactions and assets
• Develop, implement, and maintain processes and controls that are current best practices related to transaction processing
• Perform month-end closing procedures, including overhead allocations, account reconciliations, and update schedules
• Train/coach partner finance staff in delivery of job responsibilities to support grant compliance and financial reporting
• Ensure compliance with security procedures and policies as determined by country leadership
• Proactively ensure team members operate in a secure environment and are aware of safeguarding policies
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence
• Ensure compliance with Covid-19 and other outbreak safety measures
• Ensure Plan International’s global policies for child protection and gender

Requirements

• Bachelor’s degree in Finance or Accounting
• Five years, minimum, of accounting and/or financial analysis experience
• Solid experience in coordinating audit activities and managing reporting
• Ability to work and effectively communicate with senior-level management
• In-depth knowledge of finance and accounting, preferably in NGO environment, with experience in grant accounting
• Proficiency with accounting software and excellent Excel skills
• Knowledge of financial reporting and data mining
• Ability to present financial information to management and external stakeholders
• Strong understanding and knowledge of cash flows, budgetary controls and government compliance
• Proven ability to make complex and time-sensitive decisions in the best interests of the organisation
• Ability to work independently with minimal supervision

To apply and for more information, click here.

Photo source: Dave Dugdale