Deadline: 13 February, 2022
Location: Yaoundé, Cameroon
Plan International is seeking applications from eligible applicants for the post of Executive Assistant.
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
Responsibilities
- Ensure management of CMT/CLT meetings and events, coordination, and follow-up of agreed actions
- Prepare the annual CMT and CLT meeting schedules and inform stakeholders to reserve the dates
- Organise, prepare documentation and update annual schedules for all meetings, travels, and activities of the CMT/CLT
- Coordinate and attend management team meetings and events, namely, the CMT/CLT/staff delegates and any other meeting requiring high quality note-taking and preparation of summaries of relevant actions
- Take high quality and accurate notes, prepare minutes and update and follow up open action lists for the CMT/CLT and any other ad hoc management meetings and ensure that relevant team members produce regular updates
- Coordinate with the internal control department on their annual work plan and schedule of activities and follow up actions
- Coordinate with the communications department on their annual work plan and schedule of activities, especially those requiring the CD’s presence or collaboration
- Coordinate with the HR department on issues such as the weekly recruitment tracker, the notification of the end of contracts, the status of preparation of terminal benefits, the scheduling of staff delegate meetings
- Coordinate with the security department on their annual work plan and schedule of activities
- Coordinate with the head of programmes on key programme department meetings
- Coordinate with the finance department on crucial meetings
- Coordinate with the supply chain department on key activities
- Coordinate with the programme influencing and implementation managers (PIIAMs) for any support required from the CD, and keep close contact with them at least once a week.
- Coordinate with the emergency response managers (ERM) for any support required from the CD, and keep close contact with them at least once a week
- Coordinate with the federation occupancy guests on needs and requirements for their work to be supported
Requirements
- Bachelor’s degree in Secretarial and Clerical Duties and at least three years of experience in office management and administrative issues
- Proven writing skills and editing experience in both English and French
- Experience in managing high level executive events
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook) and maintaining complex spreadsheets and databases
To apply and for more information, click here.
Photo source: Plan International South Sudan
