Deadline: 21 June, 2021

Location: Maadi, Egypt

Plan International is seeking to fill the role of Administration Manager.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities

• Ensure timely and quality administration support to all programme activities, including through procurement, logistics and travel and associated administration needs
• Ensure full adherence to the Plan International Egypt operations manual and ensure this remains aligned with global policies and procedures
• Engage effectively with the programme and finance teams to ensure timely procurement support is provided for all major grant startups, including for both services and goods
• Lead continual review of external service providers as a measure to improve competitiveness of procurement contracts and quality of goods and services delivered
• Lead capacity building support and training for national partners in all aspects of administration, working in tandem with the programme areas
• Provide matrix management support and mentoring to the administration support functions in the programme areas
• Engage with stakeholders in the regional office on all administration matters and ensure timely submission of all corporate reporting requirements
• Lead the annual planning and budgeting process for the administration department and ensure timely and quality submission of all required deliverables
• Ensure the administration department supports the quality translation of documents into Arabic
• Ensure adequate facility management for the country office and engage with external suppliers and service providers for facility upgrade
• Ensure point of control for all travel associated costs and ensure all grant-related travel costs are charged to grants in the first instance
• Ensure adequate and safe vehicle fleet management for all vehicles under country office control
• Provide technical and material support for startup of all new programming and office locations
• Ensure all staff in the unit/function/department are properly inducted on and understand their role in upholding Plan International’s safeguarding and GEI policies
• Ensure Plan International’s global policies for safeguarding children and young people and gender equality and inclusion are fully embedded in day-to-day work
• Ensure Plan International Egypt contributes to the organisation’s global efforts to ensure safeguarding and GEI, including making sure relevant reporting and data are submitted
• Set and communicate ambitious, but realistic, work goals and priorities, explaining how these contribute to Plan International’s purpose
• Set high standards for self and others’ behaviour, inside and outside work
• Hold self and others to account for what has been agreed, dealing with poor performance quickly, firmly and constructively
• Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what the organisation does
• Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input
• Motivate and develope others by giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential
• Accept change and support others in adjusting to it, helping them understand
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as child and youth safeguarding and protection, gender equality and inclusion, counter fraud, safety and security
• Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, and digital working, including personal digital skills

Requirements

• BA degree or equivalent in Supply Chain, Management, Logistic Management, Business Administration, or a related field
• Five years, minimum, of relevant work experience, three years in a managerial role
• Planning and organisation skills
• Strong negotiation, facilitation and influencing skills
• Strong decision making skills
• Strong analytical and problem-solving skills
• Strong team-building and motivational skills
• Networking and partnership development skills
• Strong interpersonal and public relations skills
• Strong time management skills
• Ability to use relevant computer applications
• Knowledge of ERP system
• Strong technical skills in supply chain, and knowledge and experience of project management
• Budget skills including effective use of resources

To apply and for more information, click here.

Photo source: Plan International