Deadline: 04 March, 2022

Location: Borno, Nigeria

Plan International is seeking applications from eligible applicants for the post of Admin and Logistics Officer.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities 

• Provide day-to-day support to staff in general office operations and identify future needs
• Ensure timely welcome services, warehouse management and other support services for staff and visitors
• Manage travels of staff with Maiduguri admin officer with respect to UNHAS bookings and feedback
• Ensure effective management of the office operations
• Prepare and file documents for signature and/or action, as necessary, and ensure that proper filing systems are in place for the office
• Manage and keep asset register for the field office
• Plan and supervise the workflow in a warehouse
• Safeguard warehouse operations and contents by establishing and monitoring security procedures and protocols
• Take records of general stock provided by WFP and movement of General Food Distribution and Blanket Supplementary Feeding Programme items.
• Control inventory levels by conducting physical checking and counts, reconciling with data storage system
• Maintain and manage inventories accurately
• Maintain physical condition of warehouse by planning and implementing new design layouts, inspecting equipment, issuing work orders for repair and requisitions for replacement
• Maintain safe and clean work environment by keeping shelves, pallet area, and work stations neat
• Organise warehouse and work area for orderliness at all times
• Coordinate the planning and organisation of meetings and workshops
• Ensure that vehicles and all equipment are in good conditions and liaise with the field office coordinator and humanitarian logistics and procurement in emergencies specialist about necessary repairs and improvements as necessary
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff members work without any disruptions
• Ensure that the SAP system is used to capture all necessary activities as required
• Establish and maintain a well-functioning logistics support operation for the office
• Perform logistics and procurement operations
• Prepare and maintain records of all outstanding purchase orders with external vendors and arrange transportation and forwarding services for all orders
• Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
• Responsible for purchase order creation and ensure clean ERP data base on regular basis
• Ensure compliance with Plan International logistics standards and regulations
• Perform any other related duties as specified by the logistics and procurement specialist and other dotted line management

Requirements

• Degree in any related field
• Three years, minimum, of experience working in administration and logistics generalist role, with relevant experience in the deep field
• Relevant experience in logistics and administrative process and management
• Experience in use of SAP
• Fluency in English with excellent writing and speaking skills
• Excellent and demonstrable experience in procurement processes and logistics management
• Demonstrable experience in office management and staff coordination
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills, including good listening, influencing, negotiation and coaching skills
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment
• Experience using Microsoft Word, Excel, PowerPoint and Outlook

To apply and for more information, click here.

Photo source: AMISOM