Deadline: 02 June, 2021

Location: Bauchi, Nigeria

Plan International is seeking to fill the role of Admin and Logistics Officer KCC.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities

• Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
• Prepare and file documents for signature and/or action, as necessary, and ensure proper filing systems are in place for the office
• Support the planning and organisation of meetings and workshops
• Maintain vehicle and generator maintenance log
• Ensure vehicles and generators are in good conditions and liaise with the admin coordinator about necessary repairs and improvements
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff members work without any disruptions
• Ensure the SAP system is used to capture all necessary activities
• Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
• Coordinate logistics and procurement operations – selection of vendors/suppliers
• Prepare and maintain records of all outstanding purchase orders with external vendors and arrange transportation and forwarding services for all orders to ensure delivery on schedule
• Prepare reports on personnel and material movement and ensure reporting requirements are fulfilled in an accurate and timely manner
• Ensure compliance with Plan International logistics standards and regulations
• Ensure appropriate request for quotation is placed and correct quotations received for processing
• Responsible for purchase order creation and maintenance in SAP
• Ensure store management using specified software
• Perform any other project-related duties as specified by the admin manager

Requirements

• Degree in Business/Public Administration or a related field
• Three years, minimum, of experience working in administration and logistics generalist role in a related field
• Experience in the use of SAP
• Fluency in English with excellent writing and speaking skills
• Excellent and demonstrable experience in procurement processes and logistics management
• Experience in office management and staff coordination
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills, including good listening, influencing, negotiation and coaching skills
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment
• Experience in using Microsoft Office applications (Word, Excel, PowerPoint and Outlook)

To apply and for more information, click here.

Photo source: Plan International