Deadline: 16 November, 2020

Location: Sokoto, Nigeria

Plan International is seeking applications from eligible applicants for the post of Admin Assistant.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities

• Provide day-to-day support to staff in general office operations and identify future needs
• Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
• Coordinate and manage movement register for all staff and visitors on the project in Sokoto State
• Prepare and file documents for signature and/or action, as necessary, and ensure that proper filing systems are in place for the office
• Coordinate the planning and organisation of meetings and workshops
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff members work effectively without any disruptions
• Ensure that the SAP system is used to capture all necessary activities as required
• Establish and maintain a well-functioning logistics support operation for the office
• Coordinate logistics and procurement operations – selection of vendors/suppliers and sending RFQs
• Prepare and maintain records of all outstanding purchase orders with external vendors and arrange transportation and forwarding services for all orders to ensure delivery on schedule
• Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
• Ensure compliance with Plan International logistics standards and regulations
• Take minutes of staff and management meetings
• Ensure appropriate request for quotation is placed and correct quotations received for processing

Requirements

• Degree in Business/Public Administration or a related field
• Two years, minimum, of experience working in administration and logistics generalist role
• Experience in use of SAP
• Fluency in English with excellent writing and speaking skills
• Excellent and demonstrable experience in procurement processes and logistics management
• Demonstrable experience in office management and staff coordination
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills, including good listening, influencing, negotiation and coaching skills
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment 
• Experience in using Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Outlook

To apply and for more information, click here.

Photo source: Plan International