Deadline: Ongoing
Location: Addis Ababa, Ethiopia
Palladium is seeking to fill the role of Procurement Manager.
Palladium is a child-safe organisation that works with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
Responsibilities
- Provide team with guidance on and interpretation of USAID regulations as they relate to the procurement life cycle
- Coordinate with the subcontracts and procurement manager, catalyse to ensure process standardisation and compliance with Palladium policies and procedures
- Accept requisition requests from Catalyse staff for the procurement of goods and services
- Maintain a contact list of possible bidders and suppliers of commonly required goods and services
- Post solicitations as needed to websites and newspapers
- Serve as primary point of contact for interested bidders and facilitate written question and answers and bidders’ conferences
- Moderate technical evaluation committees
- Conduct pre-award risk assessment of subcontractors and draft corresponding appropriate special conditions
- In close cooperation with finance and accounting staff, conduct a cost/price analysis of bidders’ cost proposals
- Negotiate terms and conditions, and review and approve draft subcontracts and purchase orders of varying complexity, including, but not limited to, commercial item subcontracts, consultant agreements, and umbrella contracts (blanket purchase agreements and indefinite delivery indefinite quantity)
- Prepare subcontractor monitoring plans, conduct monitoring in collaboration with project and finance staff, and document monitoring results, including performance, compliance with terms and conditions, and budget management
- Track all project assets in project registry, periodically asses condition, and dispose of assets per USAID regulations and Palladium policies and procedures
- Maintain audit-ready subcontract files, and facilitate external subcontract audits as required
- Conduct training and capacity building for subcontractors as needed, in particular, for those new to USAID funding
- Monitor business risks including, but not limited to, tracking funding delays, execution of subcontracts, expired authorisation, delayed payments and advances to subcontractors and vendors
- Contribute to the project’s financial forecasts by closely tracking subcontractor invoicing projections
- Actively participate in periodic meetings to assess compliance with terms and conditions of awards and take leadership in seeing that deficiencies in compliance are corrected
Requirements
- A bachelor’s degree in Business Administration or other related fields
- Five years, minimum, of work experience in operations/logistics on large-scale, donor-funded projects, preferably, on a USAID-funded project
- Track record in developing large budgets
- Knowledge of and compliance to federal acquisition regulations, USAID acquisition regulations, and 22 CFR 228
- Strong financial and operational management experience
- Professional level of oral and written fluency in English language
- Experience in building capacity of local organisations and implementing partners
- Relevant computer software skills and familiarity with standard applications in MS Office
To apply and for more information, click here.
Photo source: EU Civil Protection and Humanitarian Aid
