Deadline: 23 November, 2021
Location: Tunis, Tunisia
The Norwegian Refugee Council (NRC) is seeking to fill the role of Administration Officer.
NRC provides assistance, protection and durable solutions to refugees and internally displaced persons worldwide.
Responsibilities
- Liaise with relevant authorities in consultation with HR manager and head of support
- Manage processes for visas, work permits and residencies for international staff and visitors
- Ensure travel, accommodation and administration needs of NRC visitors and consultants are met
- Ensure maintenance of the Tunis office, including office equipment and furniture
- Ensure adequate supply of stationery and office supplies
- Responsible for maintenance of the Tunis guesthouses, guesthouse equipment and supplies
- Liaison with landlords on matters related to the lease agreements of international staff accommodation and offices
- Review and track international staff members’ bills related to utilities covered by NRC
- Register and/or prepare purchase requisitions, quotations and purchase orders and update monthly reports
- Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment
- Receive supplies and ensure they are in good condition and accompanied with correct documents
- Manage and track the assets in Tunis as per the regulation of asset management in the logistics handbook
- Ensure that logistics archives are in use and maintained according to the NRC regulations (both hard and soft copies)
- Ensure that Tunis staff records in the country office are up-to-date and filed appropriately
- Coordinate staff recruitment and exits, introductions, training, staff benefit schemes for Tunis-based staff
- Induct international Tunis-based staff to ensure that they understand and are aware of their benefits and SoPs are applied correctly
- Assist the HR manager in arranging recruitment and HR administrative issues inside Libya
Requirements
- Fluency in English, both written and verbal
- Fluency in Arabic, both written and verbal
- French language skills will be an advantage
- Intermediate computer skills (Excel, Word, and Outlook)
- Strong communication and interpersonal skills
- Service minded, with strong organisational and planning skills
- Good cultural awareness and sensitivity
- Highly approachable, trustworthy and confidential
- Good diplomacy and negotiating skills
- Attention to detail, problem solving, and excellent time management
To apply and for more information, click here.
Photo source: NRC
