Deadline: 10 November, 2023

Location: Abidjan, Ivory Coast

Médecins Sans Frontières (MSF) is seeking applications from eligible applicants for the role of Executive Assistant.

MSF, also known as Doctors Without Borders, is a humanitarian medical non-governmental organisation of French origin best known for its projects in conflict zones and in countries affected by endemic diseases.

Responsibilities

• Act as the point of contact between the GD and other organisation members and external partners
• Help maximise the efficiency of the DG’s time and resources by organising their schedule to align with strategic priorities
• Create, manage, and iterate detailed plans for various CoDir collaborative initiatives
• Ensure tracking of CoDir’s priorities and projects
• Facilitate and monitor the CoDir’s decision registry for MSF WaCA
• Ensure annual and monthly planning of CoDir meetings
• Ensure organisation of the annual schedule and mid-year review
• Support, as needed, in coordinating activities and projects related to decisions made by the CoDir
• Support the CoDir in managing organisational risks for MSF WaCA
• Contribute to the reflection aimed at ensuring the achievement of MSF WaCA’s medical and operational objectives to provide high-quality medical care in various and complex environments
• Contribute to monitoring the alignment of institutional objectives and MSF WaCA priorities in activity planning and the decision-making process of the DG/CoDir
• Provide relevant information and data to assist the DG in making informed decisions
• Contribute to coordinating specific projects or strategic initiatives, ensuring that deadlines are met, and objectives are achieved
• Securely manage confidential information and sensitive data of the organisation, ensuring protection against unauthorised access
• Manage the retention and quality of CoDir information on the organisational repository (SharePoint), including capitalising, storing, and sharing information

Requirements

• Bachelor’s degree in Business Law, Information Management, Business Administration, or a related field
• Five years, minimum, of experience in a similar position within an organisation as part of an international association or group
• Field profiles such as project coordinator or head of mission support (considered)
• Experience with MSF (headquarters or field) or knowledge of MSF, its internal operations, and major governance bodies (highly appreciated)
• Project management training will be a plus
• Excellent writing and communication skills
• Strong organisational abilities
• Analytical and synthesis skills
• Independence and proactivity
• Rigor, discretion, responsiveness, and agility
• Ability to work in a multicultural environment
• Ability to work under pressure and meet deadlines
• Quick integration of various issues and strong analytical skills
• Proficiency in French and English, both spoken and written

To apply and for more information, click here.

Photo source: MSF