Deadline: 02 October, 2024

Location:  Nairobi, Kenya

Médecins Sans Frontières is seeking to fill the position of Human Relations Assistant (HR) in its Nairobi coordination office.

MSF Switzerland (MSFCH) is a humanitarian medical organisation providing emergency medical aid to populations in need based in Dagahaley and Mombasa County.

Responsibilities

• Manage personal files in order to ensure accuracy, compliance and on time payments, under supervision of personnel administration manager
• Update the HR database and personal files to facilitate HR processes management
• Update social security tax office files in order to meet legal requirements including specific amendments when necessary, in order to ensure local labour and fiscal law compliance
• Prepare employment contracts for coordination of locally hired staff (LHS) staff in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Prepare monthly salary for all coordination LHS staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll
• Follow up all expiring rental contract dates and inform the HR coordinator in order to leave enough time to arrange a renewal or look for some other alternative
• Make all administrative information available to the staff (posting, meetings, etc.), supporting the personnel administration manager in translating documents into local language and assisting in meetings upon request
• Additional HR/admin tasks delegated by the personnel administration manager
• Ensure proper management of guesthouses, including furniture and cleaning
• Act as the primary point of contact for rent and utilities follow-up for MSF premises in Nairobi
• Focal point for statutory deductions compilation and payment for mission
• Calculate settlement for all coordination LHS and prepare necessary documents related to the LHS end of contract
• Prepare monthly HR report for coordination
• Responsible for archiving both hardcopy and softcopy department documents, entering data into the HR database, and keeping personal files up to date
• Responsible for managing and reviewing stock levels for office stationery and coffee break in coordination office, preparing monthly reports for HRCo and analysing quarterly consumption
• Supervising coordination cook and cleaners including training/induction, evaluation, development, and communication
• Be available to gap fill for project HR assistant in case of any need
• Be available to act as project HR Assistant in any emergency project within the mission

Requirements

• Bachelor’s degree in HR or HR Administration-related Diploma
• Two years, minimum, of previous working experience in relevant jobs
• Desirable experience in MSF or other non governmental organisations (NGOs) in developing countries
• Knowledge of English and Kiswahili essential
• Computer literacy (word, excel, internet)
• Results and quality orientation
• Teamwork and cooperation
• Behavioural flexibility
• Commitment to MSF principles
• Stress management

To apply or for more information, click here.

Photo Source: USAID