Deadline: 20 September, 2021
Location: Dakar, Senegal
Mastercard Foundation is seeking to fill the role of Executive Assistant.
Mastercard Foundation seeks a world where everyone has the opportunity to learn and prosper.
Responsibilities
- Act as the office’s first point of contact for any queries and answer internal and external calls promptly and politely
- Build, liaise and sustain relationships with employees, external stakeholders and general public on behalf of the country office
- Provide administrative support to all Senegal office staff
- Manage office calendars including prioritising and resolving scheduling conflicts
- Coordinate logistics of project meetings and events including room bookings, catering, refreshments, etc
- Prepare meeting materials as appropriate
- Coordinate and/or support global travel arrangements including hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips
- Manage agenda and take minutes at team meetings
- Create, maintain and update the organisation of files and records for teams
- Maintain organisation of database, shared network drives and SharePoint areas
- Assist with budget preparation and forecasting
- Assist with special projects
- Facilitate internal communication within the country office
Requirements
- College diploma or university degree
- Five years, minimum, of experience in an executive assistant role in a fast-paced environment (local experience preferred)
- Detail-oriented with a demonstrated ability to produce high quality work consistently and effectively
- Excellent prioritisation and time management skills
- Excellent interpersonal skills, exhibiting grace under pressure
- Excellent initiative and possess a ‘take charge’ attitude and sense of ownership
- Bilingual English and French language skills
- Fluency in any local language (highly preferred)
- Service-oriented with a willingness to take on a variety of tasks/activities
- Ability to work independently with little direction or supervision
- Ability to coordinate and manage multiple projects
- Proficiency in Microsoft Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint)
- Ability to set and achieve clear objectives
To apply and for more information, click here.
Photo source: Mastercard Foundation