Apply: Malala Fund Grants Officer

By Gift Ejeh Ojima
May 6, 2024

Deadline: Not specified

Location: London, Greater London (Hybrid)

Malala Fund is seeking to fill the position of Grants Officer.

Malala Fund is working towards a world where all girls can learn and lead.

Responsibilities

Conduct organisational legal, financial, and reputational diligence on prospective grantees
Ensure any legal questions are resolved in consultation with the Director, Grants and (where relevant) outside legal counsel
Monitor country-specific grantmaking rules and regulations to keep abreast of changes that may be required in policies and procedures, and communicate any changes to the director of grants and in-country colleagues
Stay up-to-date on grantmaking best practices, Internal Revenue Service (IRS) regulations, and guidelines
Prepare grant agreements and amendments and coordinate their execution
Prepare grant disbursement requests, and ensure payments are processed and payment confirmations are shared with grantee and filed
Offer programme officers support with no-cost extensions, where needed
Input and update grantee data into grants management system; ensure the integrity of data in the grant management system
Ensure all grantee-related documents are properly filed, and grant files are updated as needed
Work closely with programme officers, the director of grants, and finance team to track actual and projected grant expenses against annual grantmaking budgets
Update grant payment schedules in grants management system, where needed
Provide ad hoc reporting and analysis as requested
Project manage all grant-related processes for Nigeria and Pakistan portfolios, ensuring programme officer and (where relevant) other team members stay abreast of workflows and meet deadlines
Send proposal invitations to, track proposal submissions from, collate and submits requests for proposal edits from prospective grantees
Review proposed grant budgets and grantee financial reports alongside programme officers
Prepare financial report templates
Oversee close-out process on all grant awards
Identify opportunities and make recommendations to improve grant-related processes and increase grant administration efficiencies
Perform other related duties as assigned

Requirements

Three years, minimum, of relevant work experience in grantmaking and grants administration
Experience interfacing with grants management systems or software (such as Foundant, Fluxx, Salesforce, etc.), including inputting and updating data and information into grants management systems
Experience reviewing grant budgets and financial information
Familiarity with IRS regulations for intermediary funders
Highly proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
Exceptional organisational skills and attention to detail; ability to maintain systems that enhance organisational efficiency
Demonstrated ability to meet multiple deadlines under time pressure, and to take initiative and solve problems
Ability to adapt, meet competing demands and manage expectations and timelines to meet deadlines
Experience with reviewing and analysing organisational audited financial statements
Strong commitment to Malala Fund’s mission, purpose and values
Excellent team player with ability to work independently and in collaboration with colleagues at all levels across departments and external stakeholders
Experience with grantmaking focused on advocacy or international education
Experience with grantmaking and/or grants administration for grants to organisations in Pakistan or Nigeria
Experience with grants administration at public charity or intermediary fund
Ability to adapt and be flexible as grants management function evolves and expands in scope