Deadline: Not specified
Location: London, Greater London (Hybrid)
Malala Fund is seeking to fill the position of Grants Officer.
Malala Fund is working towards a world where all girls can learn and lead.
Responsibilities
- Conduct organisational legal, financial, and reputational diligence on prospective grantees
- Ensure any legal questions are resolved in consultation with the Director, Grants and (where relevant) outside legal counsel
- Monitor country-specific grantmaking rules and regulations to keep abreast of changes that may be required in policies and procedures, and communicate any changes to the director of grants and in-country colleagues
- Stay up-to-date on grantmaking best practices, Internal Revenue Service (IRS) regulations, and guidelines
- Prepare grant agreements and amendments and coordinate their execution
- Prepare grant disbursement requests, and ensure payments are processed and payment confirmations are shared with grantee and filed
- Offer programme officers support with no-cost extensions, where needed
- Input and update grantee data into grants management system; ensure the integrity of data in the grant management system
- Ensure all grantee-related documents are properly filed, and grant files are updated as needed
- Work closely with programme officers, the director of grants, and finance team to track actual and projected grant expenses against annual grantmaking budgets
- Update grant payment schedules in grants management system, where needed
- Provide ad hoc reporting and analysis as requested
- Project manage all grant-related processes for Nigeria and Pakistan portfolios, ensuring programme officer and (where relevant) other team members stay abreast of workflows and meet deadlines
- Send proposal invitations to, track proposal submissions from, collate and submits requests for proposal edits from prospective grantees
- Review proposed grant budgets and grantee financial reports alongside programme officers
- Prepare financial report templates
- Oversee close-out process on all grant awards
- Identify opportunities and make recommendations to improve grant-related processes and increase grant administration efficiencies
- Perform other related duties as assigned
Requirements
- Three years, minimum, of relevant work experience in grantmaking and grants administration
- Experience interfacing with grants management systems or software (such as Foundant, Fluxx, Salesforce, etc.), including inputting and updating data and information into grants management systems
- Experience reviewing grant budgets and financial information
- Familiarity with IRS regulations for intermediary funders
- Highly proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
- Exceptional organisational skills and attention to detail; ability to maintain systems that enhance organisational efficiency
- Demonstrated ability to meet multiple deadlines under time pressure, and to take initiative and solve problems
- Ability to adapt, meet competing demands and manage expectations and timelines to meet deadlines
- Experience with reviewing and analysing organisational audited financial statements
- Strong commitment to Malala Fund’s mission, purpose and values
- Excellent team player with ability to work independently and in collaboration with colleagues at all levels across departments and external stakeholders
- Experience with grantmaking focused on advocacy or international education
- Experience with grantmaking and/or grants administration for grants to organisations in Pakistan or Nigeria
- Experience with grants administration at public charity or intermediary fund
- Ability to adapt and be flexible as grants management function evolves and expands in scope
To apply and for more information, click here.
Photo source: UN women
