Deadline: Ongoing

Location: Nairobi, Kenya

• Research and maintain information on donor strategies and funding opportunities at the national level in conjunction with the program coordinators
• Maintain an in-depth knowledge of donor and government of Kenya policies, priorities, and strategies, and document and share, internally, key information/updates on such
• Schedule ‘go/no-go’ meetings with senior staff in response to solicitations for proposals, and quickly communicate and document decisions made regarding current funding opportunities
• Ensure that the IRC processes and system for managing proposal development in collaboration with programmes, finance, and operations departments are understood and respected
• Develop internal work plans for proposal development in coordination with all stakeholders, ensuring that roles and responsibilities are clearly defined and communicated to all staff involved
• Support the (senior) grants manager(s) to coordinate proposal development ‘kick-off’ meetings, and lead programme design/logical framework development meetings with the relevant grants, programme, and MEAL staff, including DDP, to ensure internal alignment on targets, indicators, outputs, and outcomes
• Lead the proposal development process in coordination with DDP, sector/technical coordinators, field-based managers, MEAL staff, and the finance and operations teams to ensure submission of quality proposals
• Liaise with HQ regional awards management unit (AMU), grants units, technical units, and other functional departments to ensure proposals meet internal standards and are donor compliant
• Ensure all new project proposals are developed in accordance with the Kenya programme’s strategic action plan (SAP) in compliance with IRC and donors’ rules and regulations, and meet internal standards
• Act as focal point with donors for the proposal and report submissions, as needed
• Maintain in-depth knowledge of IRC internal policies and donor rules and regulations pertaining to IRC Kenya funding, and support Nairobi- and site-based staff in monitoring grants and subgrants for compliance throughout the project implementation period
• Review donor agreements, amendments, and modifications and coordinate their review with the relevant IRC HQ office
• Coordinate and support the team to obtain DOAs, as required, prior to grant signatures, as needed
• Ensure all donor report deadlines and submissions are being accurately tracked in the country programme’s excel-based grants tracking sheet and IRC’s opportunity tracking information system (OTIS)
• Work collaboratively with the grants and partnership unit to ensure donor reports are submitted on time, providing support as needed in report coordination and collation
• Review reports prior to submission for coherence and accuracy, ensuring high-quality, well-written, and timely reports that meet donor and IRC requirements
• Coordinate information on beneficiary numbers and indicator targets achieved with the monitoring, evaluation, accountability and learning (MEAL) coordinator for reporting purposes and keep abreast of progress against targets/indicators
• Lead capacity development of programme and grant staff to ensure that they have the skills and knowledge on how to write donor reports, working toward strengthening writing and style formulation
• Ensure grant management tools and resources are streamlined and disseminated to relevant IRC staff in the main and field offices
• Regularly review the grants tracking sheet and other information management systems to ensure they are up-to-date and accurate
• Ensure that field team’s programmes and operational staff have updated grant records and documents for all grants and that they are timely provided information on changes to donor regulations or relevant communications, where applicable
• Coordinate with site and programmes teams to ensure visibility requirements are met on time and properly documented
• Ensure project cycle meetings (PCM) are regularly conducted for all current grants and that they are documented, and action points are disseminated and followed up in a timely manner
• Coordinate among the grants and partnership unit, technical sectors, operational units, relevant field staff and senior management to recommend and/or work through approaches to grant/budget amendments/modifications

Requirements

• BA degree
• Master’s degree in Accounting, Economics, International Affairs, Social Sciences, or Science, Technology and Math (STEM) strongly preferred
• Five years, minimum, of experience in programme management, management of grants, and proposal/business development
• Experience in supervising and working closely with diverse teams
• Proven staff management experience, and strong capacity to mentor and build capacity of staff
• Knowledge of UNHCR/UNICEF/UNFPA/WHO, USAID/BHA/CDC, ECHO/EC, and FCDO donor regulations, procedures, and requirements
• Familiarity with major donor rules and regulations
• Proven ability to develop winning proposals to public- and private-sector donors
• Program development experience, including development of key project documents such as logical frameworks, implementation plans, etc
• Fluency in English (written and verbal)
• High quality copywriting and editing skills
• Excellent organisational skills, time management, ability to determine and juggle multiple priorities, and attention to detail (critical)
• Strong communication skills and ability to work in a multicultural context as a flexible and respectful team player
• Willingness to travel to the field sites and refugee camps in Kenya, as needed
• High-level of knowledge and practice with Word, Excel, Outlook, etc

To apply and for more information, click here.

Photo source: IRC